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CITY OF LOUISVILLE <br />PURCHASING POLICIES <br />financial or personal information. Bid documents shall contain the <br />following information: <br />• Where the bidder can obtain bid documents; <br />• Any costs of bid documents; <br />• Bid submittal deadline; <br />• Date, time and location of bid openings; <br />• Any bond or insurance requirements; <br />• Any special requirements; <br />• A statement to the effect that the City reserves the right to <br />reject any and all bids, and to accept the bid deemed to be the <br />lowest cost and a reliable and responsible bidder; <br />• General conditions; <br />• Minimum specifications; <br />• Bid proposal form; <br />• Delivery date or completion date; <br />• Period of bid validity; <br />• Bidder /proposer must sign the Prohibition Against Employing <br />Illegal Aliens at the time of submitting the bid and verify that <br />bidder /proposer is lawfully present in the United States, if <br />applicable. <br />c) Departments will be responsible for obtaining at least three (3) <br />bids /proposals if available. If three (3) bids /proposals are not <br />obtained, valid justification must be provided and approved by <br />the City Manager; <br />d) Conduct the public bid opening per the advertised bid opening <br />date (if required). Any bids received after the specified time will <br />be returned to the bidder. These bids may need to be opened in <br />order to process a return of the bid; <br />e) Evaluate the bid results and determine which bid serves the City's <br />best interests. If the recommended vendor has not submitted the <br />low bid, provide justification for the higher bid; <br />f) Reports: <br />• If under $50,000, prepare a report for the City Manager listing <br />the preferred vendor and justification; <br />