City Council Study Session Agenda and Packet 2015 01 13

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CITY OF LOUISVILLE PURCHASING POLICIES financial obligations of the City beyond the current fiscal year are subject to annual appropriation. Standard language for this purpose is as follows: "Contractor acknowledges that any potential expenditure for this Agreement outside the current fiscal year is contingent upon appropriation, budgeting, and availability of specific funds for such proposed expenditure, and nothing in this Agreement constitutes a debt or direct or indirect multiple fiscal year financial obligation of the City." INTEGRATED PROJECT DELIVERY CONTRACTING PROCESS (DESIGN- BUILD) The City Council may award an integrated project delivery ( "IPD," sometimes referred to as "design- build ") contract for a City capital improvements project, or other public project as defined in C.R.S. § 31 -25 -1303, upon a determination by the City Council that IPD represents a timely or cost - effective alternative for the public project. Prior to awarding an IPD contract, the requesting department head, upon consultation with the City Manager, shall solicit proposals for the project by issuing a request for proposals or request for qualifications to individuals or firms that have indicated an interest in participating in the proposed project or that have displayed evidence of expertise in the proposed project. Notice of the initial solicitation for an IPD procurement shall be published at least two (2) times in a newspaper of general circulation in the City. The last publication shall not be more than twenty (20) days or fewer than fourteen (14) days prior to the date set for the opening of bids. The City may also publish notice of the solicitation in a trade journal or post notice on the City's website. The IPD procurement shall be completed in compliance with the procedures above that are applicable to the selected method of competitive /formal bidding. After reviewing the proposals, the City Council may accept the proposal that, in its estimation, represents the best value to the City. In the procurement and administration of an IPD contract, the City may utilize, without limitation, the provisions and procedures set forth in C.R.S. § 31 -25 -1301 et seq.