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CITY OF LOUISVILLE <br />PURCHASING POLICIES <br />PROCEDURE <br />• Operating Departments should review assets on an annual basis, to <br />determine if any are surplus or obsolete, based on the following criteria: <br />a) Age and functionality; <br />b) Mileage (vehicles); <br />c) Maintenance history; <br />d) Applicability to current City operations; <br />e) Obsolescence; <br />f) Availability of parts; <br />g) Availability of support (intangible assets such as software). <br />• Department Director reviews and approves assets identified for disposal; <br />• Operating Department determines disposal method that realizes the best <br />available net value and is conducted in a manner open and accountable to <br />the public; <br />• Within 30 days of disposing the asset, the responsible department completes <br />an Asset Disposal Form (Appendix D). The Form must include the Department <br />Director's signature indicating approval of the disposition as well as the <br />method of disposal; <br />• Operating Department forwards the Asset Disposal Form to the Finance <br />Department. <br />