City Council Minutes 2015 01 06 - Laserfiche WebLink

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City Council Meeting Minutes January 6 2015 Page 10 of 15 • A new firm would not always be able to interpret the intent of drawings and specifications, as they did not produce the design. • A new firm would require substantial time to review, validate assumptions, and confirm design directions for the City, recreating work that was previously performed by Dewberry and City staff. • The timeline to advertise for and hire a new consultant, then bring that firm up to present knowledge would tighten the project timeframe. If major issues are then encountered during bidding or construction, the project may not be completed by CDPHE's deadline. Water Resources Engineer Tepo explained the construction management costs are not driven by the engineering consultant but by the construction contractor. The construction management costs are for overseeing the contractor. If the contractor is performing well and on schedule the engineering company is able to keep the construction management cost down. He noted the reason construction management was not included in Dewberry's original design scope was because it was difficult to estimate the final number without a design. When Dewberry was awarded the Wastewater Treatment Master Plan in 2012, construction management was one of the items they were evaluated on. Staff recommended the City Council award the Construction Management Service Agreement to Dewberry Engineers for $1,557,080 and authorize staff to contract addenda up to $45,000 for additional work and project contingency. COUNCIL COMMENTS Council member Loo voiced her appreciation for the additional information. She commented although she was not in favor of sole source contracts, she felt the additional information provided enough data for her to support the request. Mayor Pro Tem Dalton noted Council has requested sole source justification be made in the Council communication. He felt it was not adequately done this time. He requested the City Manager ensure the necessary justification for sole source contractors are included in the City Council communication. Council member Loo suggested in such cases the Water Committee review the sole source contract before it comes before Council. Mayor Muckle agreed with the suggestion of boards or commissions reviewing sole source contractor requests. He shared the concern over sole source contracts, but observed in large project management in the last 5 -10 years, it is more efficient to work through the entire project with a single contractor. Council member Leh was satisfied with the information provided in the Council communication. Mayor Pro Tem Dalton agreed, but felt it should be provided upfront.