Historic Preservation Commission Agenda and Packet 2015 03 16

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Historic Preservation Commission Meeting Minutes February 9, 2015 Page 3 of 10 Jean Morgan, 1131 Spruce Street, thanked the board for fielding this issue tonight. She stated she agrees signs should be handled in a case by case basis and is happy there is a policy which now clarifies these issues. The disappointment stems from how she was handled in the Planning Department when she initially brought up this issue. She is also disappointed the item has taken so long to be on the agenda and does not appreciate being put off for this long. She stated never wants to be treated like this again. Russ stated items for the agenda take board consent, as in all boards and commissions. Watson stated the item is on this agenda because the board and staff have time to prepare for this discussion. He stated he personally did not want it on the January agenda because the agenda had a number of items. Russ stated it depends on the topic and depends on the availability of the personal needed to discuss the topic. He was unsure as to whether the board asked to have this on the agenda in the past and it never made it, but agrees with Watson about having a time and place to discuss a specific item. Stewart stated we should try better to get items on the agenda if they are being requested. Watson asked if an item gets placed on the agenda and resources are available how the board handles it. Russ stated we can always continue an item on an agenda if we are not prepared to discuss it. Watson stated that helps for future clarification. Koertje acknowledged Morgan's advocacy and stated he did not remember needing a vote on items for the agenda. Trice stated it would help if there was more of a board discussion on items for the next agenda. Watson agreed there could be more formal discussion on items to be placed on the agenda. Russ stated the City Manager weighs in on items on the agenda in regards of staff time and Trice determines if there is availability for the item on the agenda. Morgan stated she understands what is being discussed but she would appreciate better outreach if an item has been requested and whether or not it is going to be on the next agenda. Watson asked Russ what would Council do in this situation.