City Council Agenda and Packet 2015 05 19

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City Council Meeting Minutes May 5, 2015 Page 19 of 33 City Manager Fleming noted $10 Million in carryover is a very large amount. Most of the numbers were associated with four different projects: The City Services Facility; The Sludge Handling Project for the Water Treatment Plant, The Core Area Project (URA) and the Golf Course. Some of the issues included: setting a budget based on estimates in March of 2014; projects taking multiple years to finish because of an overlay in the contract and delays in the contract. COUNCIL COMMENTS Council member Keany stated the Finance Committee reviewed a draft version of the 2015 Budget Amendments to Appropriations. He asked if there had been any revisions since the Finance Committee's review. Finance Director Watson explained there were a couple of very minor adjustments made. Council member Keany stated the Finance Committee have reviewed and recommend City Council approval. Council member Stolzmann encouraged Council and staff to do a better job next year of forecasting and putting projects in the appropriate year. She felt Council and staff could do a better job on projections and estimates. Mayor Muckle called for public comment and hearing none, closed the public hearing. MOTION: Mayor Muckle moved to approve Resolution No. 27, Series 2015, seconded by Mayor Pro Tem Dalton. Roll call vote was taken. The motion carried by a vote of 7 -0. 2014 AND 2015 CAPITAL IMPROVEMENT PROJECTS UPDATE Mayor Muckle requested a staff presentation. City Manager Fleming explained in conjunction with the Budget amendment, staff prepared comprehensive lists of the status of the major 2014 and 2015 Capital Improvement Projects as of April 1st. The 2014 list includes information about project status. 70 different projects were completed, what was or was not completed, and what is being requested for rollover to 2015. At the beginning of each budget year staff anticipates and works towards the completion of each project, however over the course of the year there are changes to priorities, cost overruns, third party issues, staffing changes and other issues that can delay projects. This information is formatted to facilitate quarterly updates as the year progresses. Staff completed dozens of significant projects and several projects, specifically the City Services Facility, South Street Gateway Underpass, Sludge Treatment /Handling, Eldorado Intake, Windy Gap Firming, and Core Area [URA] Utility make up the majority of funding that staff asked to be carried forward from 2014 to 2015. The scheduling for 50