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Louisville Historical Museum <br />Collections Management Policy <br />Draft — June 2015 <br />3.1 Acquisition types <br />a. Gifts: Items that are given to the Museum by the owner or an agent of the owner are <br />considered to be gifts. <br />The primary way in which the Museum informs the public of items that it is looking to <br />add to the collections through gifts is through The Louisville Historian. The Museum staff <br />uses the part of the publication entitled "Museum Wish List" to list specific items being <br />sought. <br />b. Bequests: A gift made through the legal conveyance of a will is considered to be a <br />bequest. Bequests do not have to be accepted, but should be considered carefully. <br />Bequests shall be reviewed by Museum staff as would any other potential acquisition. <br />c. Purchases: Purchases of items using funding, such as from the City of Louisville or the <br />Louisville History Foundation, are in this category. They can be for the permanent <br />collection, education collection, or reference collection. <br />d. Found in Collection: Uncataloged historic items found with other items at the Museum <br />are considered to be "Found in Collection." These are assumed to have been <br />legitimately donated earlier in the history of the Museum, but the gift may not have <br />been documented at the time. <br />e. Abandoned property: Colorado Revised Statutes 38 -14 governs abandoned property at <br />museums. Under its provisions and under certain circumstances, property left at the <br />Museum and not claimed by the owner is abandoned property that may be added to <br />the collections after seven years. <br />Unsolicited property that arrives at the Museum without staff knowledge of the identity <br />of the owner does not have to be accepted by the Museum. If the item is accepted for <br />the collection, Museum staff should note the possibility that the owner could reclaim <br />the property within seven years. <br />f. Exchange: Items acquired as part of an exchange can be added to the collections. An <br />example is when the Museum acquires publications as a result of the provisions of the <br />Museum's photo reproduction policy. <br />3.2 Criteria for Acceptance <br />Every item should be considered carefully before acceptance into any of the collections. <br />Consideration must be given to the following: <br />a. Whether the item would help the Museum fulfill its mission; <br />b. Whether the item falls within the Museum's scope of collections; <br />c. The item's condition; <br />5 <br />