City Council Minutes 2015 06 02 - Laserfiche WebLink

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City Council Meeting Minutes June 2, 2015 Page 25 of 27 In 2014, the City hired Merrick and Company (Merrick) to evaluate the existing facilities and design a permanent repair of the flood damage. The destroyed intake building will be moved from the floodway and brought into compliance with current building standards. In addition, the proposed project will improve operations by eliminating many of the staff intensive manual adjustments and cleaning performed on a daily basis. Design elements will reduce the amount of sediment and debris entering the system, improve flow measurement accuracy and prevent freezing and icing within the intake channel. The City advertised for construction services in May of 2015 and received bids from 3 contractors. The bids were reviewed by Public Works staff as well as Merrick. Based on the qualifications and the second lowest bid, staff recommends award to Glacier Construction Company (Glacier). Glacier has a proven track record on projects of this size and complexity, as well as experience with all aspects of this scope. Colt & Steel, the low bidder, has been in business since October of 2013 and demonstrated only one project of similar size. Additionally, the low bidder did not demonstrate any previous projects of similar complexity that would involve all elements included in the scope of this agreement. Given the complexity of this project and the fact construction work must be of the highest quality to be resilient to future flood events in South Boulder Creek, staff recommends a more experienced and qualified contractor. A summary of the bids is listed below. COMPANY Colt kand��Ste Glacier RAW WATER INTAKE ESTIMATE OF FEES $11.2410,401, 1 $1,359,526 Dietzl Staff recommends approving a contract with Glacier in the amount of $1,361,526 for reconstruction of the raw water intake in Eldorado Springs with a contingency of $136,000 (10 %) for a total construction cost of $1,497,526. The contract amount is higher than Glacier's base bid by $2,000 because one bid alternate item is included. Authorize the Mayor and City Clerk to sign and execute the contract documents on behalf of the City, all subject to the requirement that the notice of award and contract not be issued or signed until after the completion of a FEMA Project Worksheet and all other related documents to the satisfaction of all grant provisions. If the project is awarded prior the completion of these documents, the City will not be eligible for the Community Development Block Grant Disaster Recovery Funds. COUNCIL COMMENT