Finance Committee Agenda and Packet 2015 08 17

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City Council Finance Committee Meeting Minutes 07/20/15 Page 2 of 4 City Manager, Malcolm Fleming, updated the Finance Committee on the status of the Xcel audit stating that Xcel had, most recently, requested the City enter into a non - contingency fee -based audit with the offer to pay a portion of the audit fees incurred by the City. City Manager Fleming recapped for the Committee that the City's existing contingency fee audit contract with Allixa Consulting is permitted by City ordinance, and that the matter has previously been reviewed and approved by the City Attorney. The City Manager requested direction from the Finance Committee regarding Xcel's latest offer, noting that he has authorized the City Prosecuting Attorney to continue under the City's current agreement and issue a municipal summons to compel Xcel to adhere to the subpoena issued by the City October 29, 2014. Finance Committee Members agreed to continue with the summons to obtain the requested documents and data necessary to conduct the City's audit. City Manager Fleming also informed the Committee that Comcast, Allixa Consulting, and the City have executed a non - disclosure agreement with the assistance of Ken Fel!man of CCUA, and that audit is now on track and data /documents should be forthcoming within the next week or so. The communication and related documents can be located in the packet of the July 20, 2015 Finance Committee Meeting. UPDATE — CUSTOMER ASSISTANCE PROGRAM Finance Director, Kevin Watson presented to the Finance Committee an update to the proposed policy and procedures for forgiving unpaid water services for certain Louisville residents experiencing financial hardship. The City has approached Sister Carmen's and they welcome the opportunity to administer this program for the City of Louisville and its residents. Sister Carmen's has not requested any fees for their services. As previously mentioned, this program would begin for 2016 with an initial appropriation of $5,000.00, and would not be a part of the City's non - profit grant program. Finance Committee Member Stolzmann and Keany requested the funding be provided for the program from the General Fund, and that staff report on the balance annually at the same time the non - profit grants are being considered, or sooner, should the funding be depleted before the end of any year. The communication can be located in the packet of the July 20, 2015 Finance Committee Meeting.