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City Council Legal Committee <br />Meeting Minutes <br />March 19, 2015 <br />Page 2of4 <br />item is informational only and that recipients on Council should not "reply to all" <br />on emails. <br />Leh added he would like something that is clear and that won't muddy the waters <br />or make it more confusing. <br />Light added that it needs to be clear that email is not to be used as a serial <br />meeting. <br />Loo agreed a short do's and don'ts list would be sufficient. She didn't think a <br />formal policy was needed. <br />Leh recommended the Council hold a study session on this to make sure all of <br />the City Council understood the rules. <br />ROLE & LIABILITY OF 501C3 ORGANIZATIONS AFFILIATED WITH THE <br />CITY <br />Muth noted the City has five non - profit, 501c3 boards that are affiliated with the <br />City which in one form or another raise funds for City programs or facilities. They <br />are the Cultural Council, the History Foundation, the Friends of the Arboretum, <br />the Seniors of Louisville, and the Library Foundation. Muth noted staff has some <br />concerns about what liabilities the City may be exposed to related to the 501s. <br />Specific concerns related to legal liability, staff time, meeting practices, and fund <br />raising. <br />Lipton noted it appears the City is taking all the risk for the boards. He thought <br />perhaps the 501s should be required to follow the City's fiscal rules. <br />Loo added that the boards not carrying liability insurance makes her nervous. <br />Leh questioned if the boards might not already have some liability coverage <br />based on state statute. <br />Lipton stated the worst case scenario could be a liquor violation and a law suit. If <br />that were to happen no one hearing about the case would really distinguish <br />between the City and the 501. <br />Loo asked if the City should consider asking the organizations to convert to <br />become instruments of the City, rather than independent boards or should they <br />remain separate which might have other implications. <br />Lipton stated he wasn't sure the risk of liability issues is worth keeping the 501s <br />associated with the City. He stated there should be a policy stating what is <br />required for a 501 to be affiliated with the City, he specifically noted the boards <br />