City Council Agenda and Packet 2015 10 13 BUDGET

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L cityo f Louisville COLORADO • SINCE 1878 CITY COUNCIL COMMUNICATION AGENDA ITEM 4A SUBJECT: APPROVAL OF FUNDING TO HIRE EXECUTIVE RECRUITER FOR PLANNING & BUILDING SAFETY DIRECTOR POSITION DATE: OCTOBER 13, 2015 PRESENTED BY: KATHLEEN HIX, HUMAN RESOURCES DIRECTOR SUMMARY: Planning & Building Safety Director, Troy Russ will be leaving the City of Louisville to pursue an opportunity in the private sector. His last day as a full -time City employee will be October 30, 2015. He will then provide contract/consulting services to complete some significant tasks, specifically the ERP /permitting software implementation until the end of January 2016. Due to the complexity of hiring a Planning & Building Safety Director, we are requesting additional funding in the human resources budget to fund the cost of hiring an executive recruiting firm and associated costs for the recruitment. This is not a budgeted item but average General Fund budget turnback will likely cover the cost. A budget amendment may be needed at a later date. A draft outline of the process is as follows: • October 13 — City Council reviews funding request for executive recruiting firm • October 14 — Request for Proposals (RFPs) are sent to top -notch recruiting firms • November 2 — 13 Focus Groups are held with stakeholders regarding qualities, characteristics, experience, and education needed for the position as well desired management, communications and interpersonal style. • November 13 — RFPs are due • November 16 — 20 — RFPs are reviewed by City Manager and Selection Committee comprised of city employees. • November 30 — Anticipate contract with selected executive recruiting firm • December 1 — Work begins with selected firm to incorporate feedback from focus groups into high - quality marketing materials, actively recruit prospective candidates, complete comprehensive background information on selected candidates, and assist with interview process and community open house, and coordinate media relations activities. • January — Firm begins advertising and actively recruiting • February — Formal recruitment period ends • March — Finalist selected and offer extended • April — Selected candidate begins employment with the City of Louisville FISCAL IMPACT: Staff estimates it will cost $25,000 - $35,000 for a recruiter, plus as much as $15,000 in additional recruiting expenses (advertising, materials, travel for candidates, etc.) CITY COUNCIL COMMUNICATION 3