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Cityot <br />Louisville <br />COLORADO • SINCE 1878 <br />FINANCE COMMITTEE <br />SUBJECT: <br />DATE: <br />PRESENTED BY: <br />PURCHASING POLICY UPDATE <br />1. RESOLUTION NO. 62, SERIES 2015 — A RESOLUTION <br />AMENDING CITY OF LOUISVILLE PURCHASING POLICIES <br />CONTINUED FROM 9/1/15 <br />2. ORDINANCE NO. 1701, SERIES 2015 — AN ORDINANCE <br />AMENDING CERTAIN SECTIONS OF CHAPTER 3.08 OF <br />THE LOUISVILLE MUNICIPAL CODE PERTAINING TO THE <br />PROCUREMENT OF GOODS, SERVICES AND CONTRACTS <br />FOR PUBLIC WORKS — 2ND READING — PUBLIC HEARING <br />(ADVERTISED DAILY CAMERA 9/06/15) <br />OCTOBER 19, 2015 <br />MEREDYTH MUTH, CITY MANAGER'S OFFICE <br />SUMMARY: <br />At the September 15 Finance Committee meeting the Committee reviewed staff's <br />proposed change to the City's Purchasing Policy. At that time, the Committee stated <br />they generally approved of the new limit for simple purchases but had concerns for <br />items such as contracts, requests for proposals, and items that are over budget. To <br />address those concerns, staff suggests amending the language in the policy to the <br />following: <br />Additional Considerations: Any proposed purchase in the following categories shall require <br />City Council approval: <br />• Any request for proposal for consulting services over $50,000; <br />• Any sole source item over $50,000; <br />• Any item over $50,000 that is more than 10% over the approved budget; <br />• Any item with policy implications not previously addressed and resolved by City <br />Council. Further, every City employee responsible for approving any contract — <br />regardless of the dollar amount —shall refer to the City Manager for consideration <br />any contract they believe may have such policy implications. <br />Proposed Change to Purchasing Policy <br />The attached resolution and ordinance would approve a change in the purchasing policy <br />allowing the City Manager to approve purchases up to $99,999.99 as long as the <br />purchase does not fit in one of the categories listed above. <br />During the annual budget process the City Council reviews in detail the Five -Year <br />Capital Improvement requests and the budget for every fund, the culmination of which is <br />CITY COUNCIL COMMUNICATION <br />10 <br />