Finance Committee Agenda and Packet 2015 10 19

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City Council Finance Committee Meeting Minutes 09/14/15 Page 6 of 8 Councilmember Keany stated that he agreed fully and stated that sole- source bids and consultant studies should also be brought before Council. Mayor Muckle stated that he agreed that items over budget, policy questions, consultants, sole- source bids and unforeseen expenditures should all be brought to City Council for approval regardless of the dollar amount. Resident, John Leary stated that some decisions require further Council review, for example, those items which include some scope of work or other details necessary for Council to set policy, while others, such as the purchase of a database, for which Council would have set policy with the approval of the RFP, probably need no further review by Council. The Finance Committee requested staff present the Purchasing Policies with the discussed amendments at the October 19, Finance Committee Meeting. The communication and amended Louisville Purchasing Policies draft can be located in the packet of the September 14, 2015 Finance Committee Meeting. UPDATE ON GOLF COURSE ENTERPRISE FUND City Manager, Malcolm Fleming, presented to the Finance Committee an update on the Golf Course revenues as compared to the current budget projections. Manager Fleming stated that the revenues are currently below projections, but that expenses are also below the budget estimates. City Manager Fleming asked if the graphs presented were what the Committee members wanted to see going forward. The Finance Committee unanimously agreed that the graphs presented were good. Finance Committee Member Stolzmann asked whether or not the City was planning to take over the food and beverage operations at the golf course. City Manager Fleming stated that the City is proceeding to take over operations, but that other options are being explored for the future. Member Stolzmann asked if the change in operations and the hiring of staff, etc. would be part of the budget discussions on September 15. Manager Fleming stated it would not at this time as the City Attorney is reviewing the contractual requirements of the agreement and determining if there is a breach to the contract. City Manager Fleming stated there are some invoices under dispute related to start -up expenses and that it needs to be determined what capital expenses were incurred by the City and how much credit, if any, is owed to the contractor under the terms of the contact. 7