City Council Minutes 2015 10 13 SP

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City Council Meeting Minutes October 13, 2015 Page 9 of 18 Council member Stolzmann spoke about sole sourcing and following purchasing policies such as RFP for posters, etc. If the DBA wants to still put on the Street Faire and ask for a City contribution, she felt okay. If the City is a partner she felt obligated to do requests for proposal and give people an opportunity to bid. The share back piece should be after lights and flowers. Jim Tienken, 404 W. Spruce Lane, Louisville, CO noted he was here as president of the DBA. There could be a long discussion about lights and flowers being provided by the City since the DBA has provided them in the past. DBA is a small group of dedicated volunteers and need a way to partner with the City for the Street Faire to continue. DBA sources of income come from primarily the Street Faire and then from membership dues, which are voluntary. 2015 showed about $7,000 for dues. $25,000 for lights and flowers will require dipping into savings and will significantly reduce DBA reserves. 2015 Street Faire had no weather impacts to revenue. Fixed costs per Street Faire night are around $24,000 before paying a band or selling a beer. 2015 numbers were outside the norm in terms of revenue. The DBA can't continue to do the flowers or lights. 2015 the DBA will provide the holiday lights. DBA proposes the City take over the flowers and lights. He noted the DBA has great contractors for both. Council member Lipton expressed his appreciation for the great program the DBA has provided over the years. He asked if this is a financially sustainable program or if there is Street Faire fatigue. Mr. Tienken noted the DBA viewed the Street Faire as steps above other concerts in the area due to the national touring acts brought in. The large bands could be reduced and still be above other surrounding community concert venues. Street Faire has become more and more work and money. Volunteers give the time they can and two of those key volunteers cannot continue. The expertise those volunteers brought will be hard to replace. Council member Lipton asked if the Street Faire was expanding, stable or in decline. Mr. Tienken thought it stable in revenue growth. Council member Lipton asked if the revenue line included the sales tax. Mr. Tienken noted the DBA pays sales tax to the City as expense. Economic Director DeJong noted the reported $19,000 sales tax is for all entities not just the City. Council member Lipton asked about reduction of nights reducing revenue. Fixed costs might remain the same even with reduced nights. Mr. Tienken noted some costs might remain the same, however, there are also some costs reduced with a reduction in nights. Mayor Muckle thanked Mr. Tienken. Mr. Tienken in turn thanked Council for looking at this proposal to continue this very important event within the City.