Resolution 2015-62 - Laserfiche WebLink

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CITY OF LOUISVILLE PURCHASING POLICIES SECTION III ,,,,,,, PRR 1[I SE JI E UJS: " 1 NS A purchase requisition serves to inform the Finance Department of the needs of the departments, correctly identifies a material or service requested for the department's operations, and identifies the expenditure account number to which the purchase is to be charged. TYPES IF PURCHASE REQUISITIONS PETTY CASH REQUISITIONS The petty cash fund shall be used to pay for small obligations which do not exceed $50.00. Petty cash requisitions (Appendix A) are submitted to the City's cashier and will be honored only if the requisition is properly completed and bears the appropriate departmental manager approval. Petty cash requisitions will be granted under the following circumstances: • An employee is requesting a cash advance for expenditures relating to City business (sales receipt must be returned to cashier within one business day); • An employee is requesting a reimbursement for expenditures relating to City business (sales receipts must be attached to the requisition). It is the responsibility of the employee using the petty cash fund to obtain the City's tax - exempt number and present it at the time of purchase. Sales tax on purchases will not be reimbursed. Purchases for less than $2,500, which are not paid out of petty cash, are processed using a check request form that has been approved by the Department Director (or his designee). PURCHASE REQUISITIONS Purchase requisitions shall be used to initiate the purchase of materials or services of $2,500 or more and for which a purchase order will be issued. Purchase requisitions will be granted under the following circumstances: • The requesting department shall be responsible for ensuring budget availability, obtaining prices, designating vendors, and preparing purchase requisition far enough in advance of the required date; • All requisitions must be approved by the Department Director and the Finance Director and, if over $10,000, approved by the City Manager; • A purchase order number must be obtained prior to placing orders with vendors. 7