City Council Agenda and Packet 2015 11 02

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City Council Meeting Minutes October 13, 2015 Page 3 of 18 good condition. She didn't feel this could be accomplished without doing something as aggressive as Council member Lipton suggested in his email. Council member Loo and Mayor Pro Tem Dalton agreed. Council member Lipton thought the City was in the unfortunate position of having to catch up on paving. He noted Public Works Director Kowar's analysis was good, but did not find the neighborhood and collector streets' condition acceptable. He felt this was the year to fund heavily and proceed with an aggressive plan. He had proposed about $700,000 in budget cuts of non - critical items to relieve the burden of cost. He wanted to make a statement with this budget that the paving was going to be hit hard. He suggested deferring some budget items to allow for the paving. Council member Leh thanked Council member Lipton for his email. Overall, he thought Council member Lipton's suggestions were solid. Council member Leh wanted good roads in the City and noted there might be even more cuts to be found in the budget. Mayor Muckle noted the amount spent on roads had been increasing for the last five years. Many of the roads are aging all at the same time. He did not see the urgency in fixing everything all at one time and continuing to have the same problem all the time. He asked Public Works Director Kowar if this amount of money would bend the curve on the paving and if it was true all of the roads would get 10 years life from the hot chip seal process. Public Works Director Kowar noted chip seal could last 10 -15 years, 10 years was conservative and it depends on the traffic on any particular street. A piece of the analysis concerning cost projection could be done in time and another piece is the roads in the middle with the lower scores which are in catch -up mode. He felt Council was heading in the direction of more road paving and he was getting his staff focused on ramping up the paving. Analysis of more specific road categories can be done over time with the transition to new software and converging with expectations. Staff can concentrate on a plan and analysis as the current construction season winds down. The 2016 bid package is about ready to go out for large arterial streets and a second bid package is likely for booster streets not already in the budget. Council member Keany noted Council member Lipton is suggesting a $500,000 increase in funding. Public Works Director Kowar's memo in the packet suggests a much larger number. He was in favor of shifting funds to add $500,000 to the 2016 budget on top of what is already committed and then have a discussion early in 2017. Council member Lipton stated his number was not based on any analysis. The number was $500,000 and he now sees it will require much more to get the very worst roads up to satisfactory condition. His goal is to see the roads in better condition than poor, serious or failing. He realized the turnaround would not happen in one year but there was a need to carve out funds for 2016 to avoid a deeper hole in 2017, 2018 and 2019. 16