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City Council <br /> Meeting Minutes <br /> October 20, 2015 <br /> Page 4 of 26 <br /> Possible changes. Possible ways to address events would be to create a higher non- <br /> resident rental rate, block off specific days or weekends for no events or limit amplified <br /> sound to specific hours with permission <br /> Citywide events Residents have asked the events be limited, capped, or reduced to <br /> lessen the impacts. Should there be limits on the number of events permitted and by <br /> what criteria Number of events, location of events, size of event, sponsor of event, <br /> traffic impacts, noise impact or other. <br /> Amplified Sound/Live Music. The City does not have an ordinance identifying an <br /> acceptable decibel level for music or sound at an event. Staff can regulate live music in <br /> a residentially zoned area through a permit process, but there is no way to regulate <br /> amplified sound across different zoning areas To make any sound ordinance <br /> enforceable it would have to have a specific decibel level and the police staff will need <br /> meters to read noise levels Staff could draft a noise ordinance with a specific decibel <br /> level for Council consideration <br /> Residents ask if the event promoters are making money off events that impact <br /> neighbors Sometimes event sponsors host fund raisers for charities at City facilities <br /> Those events generate funds for a nonprofit, but also generate substantial profits for <br /> event companies The current process for special event permitting does not differentiate <br /> between a resident or non-resident applicant or profit versus non-profit applicant Some <br /> applicants go to great lengths to get the lower rate (by finding an applicant that is local <br /> or non-profit) if there is an option Should the City charge more for a special event <br /> permit based on applicant status or should the City require payment of a percentage of <br /> the gross revenue for events? <br /> Competing Events The permitting process does not allow for a discussion of whether <br /> one event may compete with another Staff does not limit permits or make any <br /> determinations as to what events may or may not compete with other events All <br /> complete applications, which meet the conditions placed on the event are permitted <br /> Should restrictions be based on who applies first, who brings in the most runners, <br /> sponsors, or on returning events? <br /> Permitting changes for 2016• Staff is planning to make changes to the Special Event <br /> Permitting process in 2016 When fees are updated at the end of the year, staff will <br /> recommend increasing the special event permit fee. Currently the fee is $200, and it <br /> does not cover the staff time involved in reviewing and approving a permit. Permit <br /> review takes an estimated 15-20 hours of staff time spread across the following <br /> departments: City Manager's Office, Police Department, Operations, Open Space, and <br /> Parks (and the Fire District) At this time staff is considering increasing the fee to $500 <br /> and creating a simple $50 permit to be used for extremely simple requests to use city <br /> property for events, which have very small attendance, do not require traffic control, do <br /> not need a police presence, do not have music, etc <br />