Library Board of Trustees Agenda and Packet 2015 11 12

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Louisville Public Library Meeting Room Policy Revised and re- adopted by the Louisville Public Library Board of Trustees, November 13, 2014. PURPOSE The Louisville Public Library has two meeting rooms available. When not previously booked by a Library or other City - government group, the room is available for use by: 1. Organized, non - profit groups which offer philanthropic, educational, or cultural programs to the community; 2. For - profit businesses located in Louisville or Superior. The rooms are not intended to serve as a permanent or regular public meeting location except for Library and other City- government groups. ADMINISTRATIVE POLICY Reserving a Room • Reservations are on a first -come, first - served basis. • An application is required for each scheduled meeting; staff will review the application, determine eligibility and approval, and confirm the availability of a meeting room. • Applications must be signed and returned before the scheduled meeting is held. • The applicant representing the group using the room accepts personal responsibility for damage or loss to Library equipment and furnishings and must be in attendance at the scheduled meeting. • The Library reserves the right to cancel the use of a meeting room at any time; in the event of a scheduling conflict, every attempt will be made to reschedule a group's event. • In the event of cancellation, the applicant is required to give at least 48 hours notice. Permission to use a meeting room does not constitute an endorsement by the Library of the group's beliefs. Room Reservation Fee Nonprofit Groups • Use of meeting rooms is free to residents of Louisville and Superior. • For all other parties, a fee of $25 per hour —or portion thereof —will apply. For - profit Groups • Use of meeting rooms is reserved for businesses located in Louisville and Superior. • A fee of $45 per hour —or portion thereof —will apply. Meeting Room Policy Page 1 of 3