Legal Review Committee Agenda and Packet 2015 12 17

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City Council Legal Committee Meeting Minutes September 17, 2015 Page 2of4 Judge Joss made a presentation about the "Minor in Possession Program" he has instituted at the Court. He noted it has been working very well and it has helped many of the kids. The program deals with juveniles under 18 charged with possession of alcohol and /or marijuana. The kids get no jail time, appear with an adult in court, and the judge has instituted treatment and other options to help them successfully through the court process. DRAFT POLICY FOR 501c3 ORGANIZATIONS AFFILIATED WITH THE CITY Muth recapped the liability concerns the City has regarding the five 501c3s currently affiliated with the City. The five organizations are the Cultural Council, the History Foundation, the Friends of the Arboretum, the Seniors of Louisville, and the Library Foundation. Muth stated staff is recommending the following policy: Any nonprofit 501c3 organization formed specifically to raise funds for City facilities or programs, or created in association with an official City board, shall agree to the following rules: 1. The 501 c3 shall carry, at its own cost, liability insurance covering the actions of its directors. 2. A clear scope of work identifying the duties of the directors of the 501 c3 as separate from the duties of City board members shall be created. 3. The 501 c3 shall provide the City with an annual financial report and yearly tax returns. 4. No City funds shall be used by the 501 c3 for advocacy purposes. If the 501 c3 donates money for a political cause it shall clearly be from non -City funding. 5. City staff time, use of City facilities, and use of City resources by the 501c3 will be limited to what a department director approves. 6. The 501c3 shall have a nondiscrimination policy. Loo asked if requiring liability insurance will be a deal breaker for some of the 501s. Light replied that if the intent of a board is to operate outside of the City for fund raising, then the board shouldn't be doing so without insurance.