Finance Committee Agenda and Packet 2016 01 19

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City Council Finance Committee Meeting Minutes 12/15/15 Page 4 of 5 Resident Leary stated that the City needs to get ahead of the curve in setting and analyzing the predictors that will be used. Mr. Leary referenced the Golf Course and stated perhaps gathering customer satisfaction data could be an early predictor. Member Stolzmann stated that the City needs to be able to build a history for the Golf Course under City management first, before any useful trending information will available. Using Western Golf historical data has not been useful. Mayor Muckle stated that there would need to be various predictors established. Member Maloney stated that they need to consider both internal predictors, such as customer service or other, but also external predictors, such as the weather. Resident Leary stated that there needs to be tracking of the Golf Course conditions as well. The Finance Committee Members agreed that much thought and work has to be done to create the financial, metric, and program budgeting information it seeks. Finance Director Watson asked if additional information needs to be added to the financial statements. Member Stolzmann stated not at this time, and to wait until program budgeting is realized. City Manager Fleming stated that staff is currently in the process of transitioning to a new chart of accounts to accommodate program budgeting. Members briefly discussed the chart of accounts and conversion status and Finance Committee Chairperson, Ashley Stolzmann and Members stated that it would be beneficial to have a presentation on the subject. Mayor Muckle stated that he welcomed the opportunity to really learn and understand program budgeting and to see the reporting and functionality of the new ERP system. Resident Leary asked if sub programs will be able to be added to the new system. Director Watson stated they would. City Manager Fleming stated that the new ERP system will make the analysis and performance measures for various programs, such as youth programs or weed control, much easier. Member Stolzmann stated that she would like the review of capital projects to continue as before, but that there needed to be some work on the requests to make them more professional. Director Watson stated that the new Project Accounting Module of the ERP system is supposed to be able to handle CIP requests and will allow outside user logon's and inquiries. Council Member Stolzmann stated she would like to see better justification for changes to existing methods, and for new requests for programs or staffing. Resident Leary stated that the Finance Committee should continue to monitor and review the assumptions, methodology and reasonableness of the Fiscal Model. Committee Member Maloney asked how the Finance Committee and staff should move forward to address all the issue discussed at the meeting. Committee