City Council Minutes 2016 01 05 - Laserfiche WebLink

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City Council Meeting Minutes January 5, 2016 Page 7 of 15 MOTION: Mayor Muckle moved to approve the 550 S. McCaslin Boulevard Request for Proposals (RFP), seconded by Council member Keany. All were in favor. Absent: Mayor Pro Tem Lipton. DISCUSSION /DIRECTION — SPECIAL EVENTS Mayor Muckle requested a staff presentation. Public Relations Manager Muth noted this is a continuation of the events discussion from the October 20, 2015 City Council meeting. She presented staff's suggested changes to the Special Event permit process and noise regulations. Staff discussed a variety of options for limiting events, including the hope of moving events to other locations in town. While there has been some success in moving a few running events to new locations, there is little interest from event hosts in using parks other than Community Park. Staff recommended the following: Tightening some of the rules and regulations for permits; limiting the use of Community Park for events for over 250 people and instituting noise regulations for live music and amplified sound. Permit Changes include the following: • A requirement for total recovery of City costs for non -City sponsored events. This will include all staff time at the event and prior to the event if needed. • Costs for police presence and staff presence at events will be estimated and billed prior to the event. Payment must be received prior to the event. • The applicant is responsible for any damage to City property caused by the event or subcontractors. • Staff will do its best to limit or deny a permit that competes with an existing event (running events excluded). • The City will not lend out barricades or signage for non -City- sponsored events. • To limit street closures and impacts in residential areas, staff may deny permits for events that impact the same street repeatedly. • Any complaints about an event (during and after) will be taken into consideration for future permits. Significant complaints and/or safety concems coming from an event will make the organizer ineligible for a special event permit with the City for one year. • All Traffic Control Plans (TCP) must be from a certified traffic engineer, be legible, and use a current street or trail map to identify routes and locations. • In the event of snow for an event, the City will not prioritize snow removal for an event over normal snow removal routes for streets and trails. • Permit fee for 2016 has been set at $400. Limits to Use of Community Park: Non - Louisville renters of the Park will pay 25% higher rates than resident renters (This will be for all park rentals in 2016.) Events with an attendance over 250 people will be limited to 15 per year to be allocated as follows: