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Section 8. Agendas and Meeting Materials. <br />A. To the extent possible, the agenda and all documents and materials <br />requiring action by the Commission at any meeting shall be provided each Commission <br />member seventy -two hours in advance of such meeting. <br />B. The Commission shall make available to the public the agenda and all <br />agenda - related materials. Such information will be available on the City Web Site at <br />www.Iouisvilleo.gov. <br />C. For purposes of this Section, "agenda- related materials" means the <br />agenda, all reports, correspondence and any other documents forwarded to the <br />Commission that provide background information or recommendations conceming the <br />subject matter of any agenda item, excluding any documents or records which may or <br />must be withheld from disclosure pursuant to state or federal statutes or constitutional <br />provisions, or common law. <br />D. Any document that is submitted to the Commission during a meeting shall <br />be immediately made available to the public either by making copies available to the <br />public at the meeting or by displaying the document at the meeting so that the public <br />can view the document. No discussion or consideration of such a document by the <br />Commission shall occur unless the document has been made available to the public as <br />provided in this Subsection D. The foregoing shall not be construed to require the <br />dissemination, display or disclosure of any document or record which otherwise may or <br />must be withheld from disclosure pursuant to state or federal statutes or constitutional <br />provisions, or common law. <br />Section 9. Public Records. <br />A. Public records of the Commission shall be open for inspection during <br />normal business hours in accordance with the provisions of the Colorado Open Records <br />Act, and Section 5 -5 of the Louisville Home Rule Charter. The Commission shall strictly <br />construe exceptions provided under the State statutes authorizing certain public records <br />to be exempt from disclosure to the public. In the event of conflict among the various <br />provisions of such laws, whichever law provides greater access to Commission records <br />and less expense to the person requesting the records shall control disclosure by the <br />Commission. <br />B. City Staff shall maintain a file of all studies, plans, reports, <br />recommendations and resolutions made by the Commission in the exercise of its duties. <br />Section 10. Public Participation. For matters on or off the agenda, save <br />presentations by an applicant or agent or attorney in regard to a public hearing, public <br />comments shall be limited to three minutes, unless waived by the chair or a majority <br />vote of the Commission on a point of order. <br />Page 6 of 14 <br />