City Council Minutes 2016 01 26 SP

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City Council Retreat Meeting Minutes January 26, 2016 Page 5 of 8 Council felt staff could do a better job of providing more information. Council expressed concem they were not communicating thoroughly and staff was not clarifying the direction. It was suggested staff provide a recap of Council's direction to insure they understand their direction. It was also suggested Council have more items discussed in study sessions. After all the voting was complete and Council comments were made, Facilitator Bergman asked if Council was surprised by the results. Some Council members expressed surprise and some were not surprised at all by the wide - spread response. Other comments related to the clarity when giving staff direction. SUMMARY: City Manager Fleming summarized the findings from the exercise. Staff should: 1. Recap after each item to ensure Council direction is clear 2. More clearly outline options and the implications of options so Council can set priorities 3. Better anticipate Council's need for more information to address constituent questions 4. Communication is an important aspect of follow through; communicate more so everyone can better understand how they may be affected by items of importance 5. Work as a team; make sure Council understands resources required (time, staff, funding) for effective follow through; Council expects staff to tell them when they are "getting into the weeds" of management rather than focusing on policy. PUBLIC COMMENT Dan Mellish, 590 W. Willow Court, Louisville, CO, (Historical Commission member), addressed the current effort to erect a new building and refurbish the existing buildings on the Historical Museum campus. A new structure would address several needs including adequate storage for the City's historic collections of photos and artifacts. He noted the downtown business owners are supportive and feel it would enhance the downtown business area. He stated a $227,000 line item was allocated in the 2017 CIP budget for the new building's design and repurposing of the four existing structures was reduced to $20,000 to develop a marketing plan for the project. He asked if the priorities are met, and there is funding available, Council reconsider reinstating the funding for the building design in the CIP Budget. BRIEF REVIEW OF ADOPTED 2016 PROGRAMS, GOALS, SUB - PROGRAMS AND CONTRIBUTING PROJECTS City Manager Fleming explained that last year Council spent significant time early in the year reviewing and finalizing the Programs, Goals and Sub - Programs and during the budget process reviewing the Contributing Projects for 2016. Council's review of the 2017 -2018 Contributing Projects will happen after tonight's meeting during which