City Council Study Session Summary 2015 11 10

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City Council Study Session Summary November 10, 2015 Page 4 of 5 Discussion — Draft Agenda for City Council Retreat City Manager Malcolm Fleming said Council typically has a retreat each January. The draft agenda is in the packet. He would like feedback. The entire retreat would be facilitated. Council member Jeff Lipton is in support of a facilitator. Council member Lipton would like to stay focused on big picture goals. Mayor Muckle would like to discuss subprograms. There was discussion of the proposed agenda. Council member Leh would like a discussion of how the budget process /scheduling issue works. Council member Sue Loo would like a conversation about what the priorities will be so as not to frustrate boards and commissions. Council member Stolzmann said Council members need to have the same expectations about the outcomes of the meeting. Council member Lipton would like to set up a planning and budget process and put together a calendar of events. Mayor Muckle said the goal is to have a plan of steps to get the budget done. City Manager Fleming asked if Council wants to set priorities and say other items will not distract from those. The Mayor agreed. There was a discussion of the Request for Proposal for the citizen survey process. Mayor Muckle asked Council to send ideas of possible list of agenda items to City Manager Fleming so the agenda can be further developed. City Manager's Report City Manager Fleming reviewed the Advanced Agenda. Council member Lipton reiterated he would like to do all Board and Commission updates in a couple meetings. Mayor agrees that current way is not very efficient. Council needs more time for other items. Identification of Future Agenda Items Council member Lipton asked for an update on South Boulder Road and McCaslin Small Area Plan. Director Russ said South Boulder Road is going to Planning Commission.