Historical Commission Agenda and Packet 2016 03 02

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Historical Commission Agenda January 6, 2016 Page 3 of 4 iii. Interpretive Plan update & request for approval of three policies: 1. Discussion /Direction /Action — approval of revised Collections Management Policy: Three changes were made to the collections management policy since the November meeting: In the Procedures of Acceptance section, it is a priority for each item entering the Museum's collection to be given a number. In Method of Disposal section, states that the Museum is excluded from the City of Louisville's Purchasing Policy of Disposal of Surplus Property Policy, and the funds received from any deaccessioned items sold will be put into the City's general fund and spent within a reasonable time period on the development and care of the collections. The Commission approved one additional change, which is to state in the policy that when items are deaccessioned, the items "should first be offered" to the donor or donor's heirs. All changes were approved. 2. Discussion /Direction /Action — approval of updated Visitor Policy: Bridget stated that she was asked to look over the Library's code of conduct and make changes to the Visitor policy. In particular in the inappropriate behavior guidelines of the Visitor Policy, openly displaying a weapon was added. The Commission approved the policy draft with the addition of prohibiting vaping in the Museum as well. Jay Keany suggested that Bridget check to make sure that the policy may legally list the open display of weapons in the list of inappropriate behaviors. 3. Discussion /Direction /Action — approval of new Volunteers Policy: Modeled on the Library policy. The Volunteers Policy was approved. 4. Scheduling of subcommittee meeting to discuss revisions and additions to the Master Plan: A meeting will be set up sometime in late January early February to go over the Master Plan draft. Dan, Paula, and Gordon volunteered to be a part of the meeting. X. Chairperson's Report A. Commission attendance at Jan. 26th, 2016 budget retreat & at future budget meetings: Dan asked Commission members to attend the upcoming City Council budget retreat as a presence for the Historical Commission. Gordon volunteered to be at the retreat and give a statement City of Louisville Louisville Historical Museum 749 Main Street Louisville CO 80027 303 - 665 -9048 (phone) 303 - 335 -4550 (fax) www.louisville- library.org