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City Council Finance Committee <br />Meeting Minutes <br />02/15/16 <br />Page 5 of 7 <br />Director Watson stated that he would be in favor of a general authorization from <br />City Council to issue payments on behalf of the City, and then follow up with a full <br />detailed reporting to City Council. Director Watson stated that he has only known <br />of certain delays in payments over the years, but no payments have ever been <br />denied. Councilmember Maloney stated that he is comfortable with the present <br />approval processes and the checks and balances. <br />Councilmember Stolzmann stated that she would solicit feedback from the full <br />City Council regarding the review and approval of the City's bills. City Manager <br />Fleming stated that the City Council packets could be revised to include the <br />"Review of Bills" in lieu of the "Approval of Bills" with the full details still provided <br />as a link in the packets. Director Watson asked if the Excel listing of the credit <br />card purchases was still needed. Finance Committee Chairperson Stolzmann <br />stated that the Excel reports were very helpful and that those reports should <br />continue to be provided as they are now. <br />SALES TAX REPORT FOR THE YEAR ENDED DECEMBER 31, 2015 <br />Tax Manager, Penney Bolte, presented to the Committee the sales tax reports <br />for the period ended December 31, 2015. <br />Manager Bolte requested the Finance Committee approve the write -off of <br />$688.87 in uncollectable tax, penalties and interest. The Finance Committee <br />approved the A/R write -off's as presented. <br />The year -end reports and corresponding narrative can be located in the packet of <br />the February 15, 2016 Finance Committee Meeting. <br />LIBRARY RESPONSE TO EIDE BAILLY REPORT ON INTERNAL CONTROLS <br />AND REVENUE COLLECTION PROCEDURES <br />The Finance Director presented to the Finance Committee a report from the <br />Louisville Library outlining their recently adopted procedures for cash handling of <br />the coin machines and for deleting long- expired patron records. <br />The procedures and corresponding narrative can be located in the packet of the <br />February 15, 2016 Finance Committee Meeting. <br />CAPITAL IMPROVEMENT PLAN (C -I -P) PROJECT REQUEST FORM <br />Finance Director, Kevin Watson, presented a draft of the 2017 -2021 C -I -P <br />Project Request Form to the Finance Committee for review and comment. <br />Director Watson stated that Tyler recommended to not utilize the new ERP <br />system for this process. <br />6 <br />