Finance Committee Minutes 2008 06 30

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City Council Finance Committee Meeting Minutes 06/30/08 Page 2 of 3 PRESENTATION OF NEW MONTHLY BUILDING REPORT Lynn Tennant from the Building Department presented to the Committee a newly designed monthly building report. The Committee approved the design but felt that the information only needed to be presented on a quarterly basis. PRESENTATION OF REQUEST FOR PROPOSALS (RFP) FOR PROFESSIONAL AUDITING SERVICES The Finance Director presented a draft RFP for auditing services to the Committee. The Committee approved the RFP for immediate release. The Committee agreed that the City's current external auditors have performed well, but thought it good business practice to require a change in auditors every few years. FINANCIAL STATEMENTS FOR THE PERIOD ENDED MAY 31, 2008 The Finance Director presented the May 31, 2008 Financial Statements to the Finance Committee. The statements and corresponding narrative can be located on the City's website at www.ci.louisville.co.us. In addition to the presentation, the following issues were brought forward and discussed: • The Committee requested amonth-end date on each statement. • PEG Grants for funding streaming video. • Installation of waterless urinals at the library. • $1.4 million grant revenue in the Capital Project Fund. • Financial outlook for the Debt Service Fund. SALES TAX REPORT FOR THE PERIOD ENDED APRIL 30, 2008 The Sales Tax Administrator presented the April 30, 2008 Sales Tax Report to the Finance Committee. The report and the corresponding narrative can be located on the City's website at www.ci.louisville.co.us. LIST OF BILLS The List of Bills scheduled for approval at the July 2, 2008 Council Meeting were discussed by the Finance Committee. The Committee did not ask for any additional information, but discussed the following: • Golf Course Pond Renovation Project. • Employees making multiple trips to Loaves. • Purchasing hybrid vehicles. 3