Cultural Council Agenda and Packet 2016 03 17

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Cultural Council Meeting Minutes 18 February 2016 Page 2 of 3 LCC 2016 Budget - Treasurer's Report — Lawrence summarized the proposed budget. Many categories are using similar values as 2015. Action: Suzanne will discuss gate for Friday's program with MOTUS Theater — the entry fee is atypical, and agreement did not include consideration of splitting the gate. Proposed LCC 2016 budget approved as submitted (see packet). SCFD needs the approved 2016 budget as part of this year's application. Programming — Gypsy band booked for April 17th. Summer concerts — Face requests $1700 for 2016. Other bands are under discussion for the 5- concert series. LAA Request for $300 for art supplies for the kids who are in attendance at the Youth Art opening, Louisville Public Library, on March 3rd. The supplies are typically awarded from a drawing at the end of the evening event. Motion to approve the $300 contribution from LCC passed unanimously. Starting in 2017 the LAA will need to apply for this money as a grant. Action: Jennifer to relay the change in funding process to the LAA before 2017 grant process begins. Young Writers Workshop in April — Angie summarized event and requested event budget of $475. Background check forms need to be turned in as soon as possible. Action: Angie to re- contact volunteers /teachers and secure forms from each participant by Monday, February 22nd . Motion to approve budget for Young Writers Workshop approved unanimously. Committee meetings: Meetings need to be scheduled and events defined for remainder of calendar year. Action: Each committee to set up meetings at end of evening to address 2016 programming. Next 3 LCC events: Volunteers confirmed for Feb 19th MOTUS Theater Rock, Karma, Arrows, Part 1(Suzanne, Tammy, Blake), March 16th Rock, Karma, Arrows, Part 2 (Jennifer, Liz, Anne Robinson), and March 19th Metanoia (Blake /Gina). Grants: Available budget for this grant period (March 1, 2016 — February 28, 2017) is $4400. General approach for grantees — if they are using the Arts Center, there will be no rental fee charged for the event/program. The grantee decides whether there will be an entry fee, and will keep any proceeds. The grantee is responsible for facility set -up and take -down. A motion to award grants as per the process proposed and discussion passed unanimously: general discussion in round -robin fashion for each of the 11 -- For Approval --