Golf Course Advisory Board Agenda and Packet 2016 03 21

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LCityr Louisville Golf Course Advisory B oard Minutes February 22 2016 Page 2 of 5 COLORADO • SINCE ] 878 1 pm for adults. The event will be flexible to accommodate church -goers and will be held on the patio with the standard lunch menu on offer. Steve is working with Denise to support the formal punchbowl green opening on April 2nd, this will be promoted at the Easter Sunday event. A St Patrick's Day Dinner is planned for March 17. Next winter, Steve plans evening family -style dinners main courses such as fried chicken and a fish fry. He is working with Robbie Bent (Papa John's Pizza) on serving pizza as an option. This may attract additional Monarch pupils on their lunch break. Steve is very willing to get feedback on his service so he can make adjustments as needed, he is making special efforts to provide fast service to golfers who want to grab a snack during their round. He will join the Chamber of Commerce as this will give extra exposure for the cafe. 6. Staff Update on golf course outstanding items: a. 2015 Financial Results and 2016 Plans • David summarized 2015 as showing a higher than expected number of rounds but lower than budgeted revenue per round. • David discussed the 2016 Dashboard included in the board packet and a greater level of detail he circulated at the meeting. Ashley noted that more details were included in the 2016 Budget posted on the City website. i. The board agreed with the format of the dashboard ii. With the course being closed for most of 2016 to date, only 47 rounds were played so any numbers for revenue /round are meaningless until regular play is possible. iii. The board questioned the target of $2.1M 2016 revenue given that Western Golf never reported revenue higher than $1.9M. David said that was the number given to him by the City Manager as a target for a break - even operation. (Secretary's Note: The revenue number in the City Budget is $1,957,100) iv. Major expenditures for this year include the $225K repayment to the Wastewater Fund and Capital Improvement Items such as a $251K Improvement to the Maintenance Facility, $35K for chemical storage, $25K for repair to the deck and $25K as a 50% share of snow - removal equipment. The course will also contribute to the cost of shared City services and pay $175K for water. (WGP did not pay for their water usage.) v. To qualify as an Enterprise Fund, the golf course must cover at least 90% of its expenses. PARKS AND RECREATION DEPARTMENT • 749 MAIN STREET • LOUISVILLE, CO 80027 (303) 335 -4735 FAX (303) 335 -4738 www.Iouisvilleco.gov PARKS RECREATION SENIOR SERVICES OPEN SPACE FORESTRY TRAILS GOLF