Laserfiche WebLink
SUBJECT: 501c3 ORGANIZATIONS AFFILIATED WITH THE CITY <br />DATE: MARCH 31, 2016 <br />PAGE4OF5 <br />Draft Policy <br />The draft policy below is revised slightly from the December version and adds a <br />statement of purpose. Once the legal committee is comfortable with a draft, staff will <br />circulate it with the five 501s affiliated with the City for their input. <br />Requirements for 501c3, Nonprofit Organizations <br />Affiliated with City Programming or Facilities <br />A nonprofit, 501c3 organization formed specifically to raise funds for City facilities or <br />programs, or created in association with an official City board or facility, shall abide by <br />the following rules. <br />1. The 501c3 shall carry, at its own cost, liability insurance covering the actions of <br />its directors and program participants in the amount of not less than <br />$1,000,000. Such policy will list the City of Louisville as an additional insured <br />party and a Certificate of Insurance shall be given to the City annually. <br />2. The 501c3 shall prepare a clear scope of work identifying the duties of the <br />directors of the 501 c3 as separate from the duties of City board members. All <br />directors shall understand the difference in their roles as 501c3 directors and <br />City board members. <br />3. The 501c3 shall provide the City with an annual financial report and yearly tax <br />returns. Once in the City's possession, those documents may be made public <br />under a Colorado Open Records Act Request. <br />4. No City funds shall be used by the 501c3 for advocacy purposes. <br />(Alternatively: The 501c3 shall not engage in advocacy for or against any <br />issue.) <br />5. City staff time, the use of City facilities, and the use of City resources by the <br />501c3 will be limited to what is approved by the City Manager or his designee. <br />6. The 501c3 shall have a nondiscrimination policy. <br />Statement of Purpose <br />The City of Louisville places the above requirements on non - profit organizations <br />affiliated with the City to promote transparency in the use of City funds and facilities, to <br />reduce legal liability that could arise for both the City and the non - profit, and to regulate <br />the use of City staff time for activities not related to their specific jobs. <br />LEGAL REVIEW COMMITTEE <br />8 <br />