City Council Minutes 2016 03 15 - Laserfiche WebLink

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City Council Meeting Minutes March 15, 2016 Page 11 of 17 Council member Stolzmann expressed concern and wondered what was driving the rush. She did not want to make a judgement without all the information. She wondered if the economy of scale was for the community or the developer of the housing in the area. Mayor Pro Tem Lipton agreed the projects needed to be looked at as a whole. From a strategy viewpoint, he did not disagree with what was trying to be accomplished. The faster it is done, the more cost effective especially with construction cost inflation. He would have liked to have had more of a heads up. Public Works Director Kowar noted the ideal was to make a decision tonight. He wanted to bundle an opportunity when it arose. City Manager Fleming wondered if another alternative would be an advantage; getting contractors to coordinate would very likely be more expensive. Council member Maloney thanked Public Works Director Kowar for putting this together. This will enable transit; walking and biking between the DELO area and east side of railroad tracks and downtown. He felt the project was an economy of scale and cost effective because it is done by a contractor who is doing other projects there. It makes sense but he was hesitant about supporting sole source projects. He would, however, support this project. Council member Leh appreciated the Public Works team for all their work on this project. He felt getting all the parts, funding sources, BNSF's attention, to all come together is remarkable. He was not in favor of sole sourcing as a rule but was convinced the cost would only rise if delayed. He voiced support for the project. Council member Keany thought the pieces were all needing done so he would support the proposal. Mayor Muckle noted all of Council was in favor of bidding projects, but the question was did they want to make an exception to get the coordination benefit. He noted most of the projects were paid or budgeted for as City projects, not urban renewal. AGREEMENT WITH H2 DEVELOPMENT SERVICES, LLC MOTION: Council member Maloney moved Council authorize the Mayor, City Manager, City Attorney and Director of Public Works to negotiate and execute a final agreement incorporating actual bid costs with H2 Development Services, LLC for the South Street Underpass Construction Project based upon the Preliminary Budget of $3,115,193.94. In the event the actual bid costs exceed 10% of the Preliminary Budget the agreement will come back before City Council for additional review. Council member Loo seconded.