City Council Minutes 2016 03 15 - Laserfiche WebLink

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City Council Meeting Minutes March 15, 2016 Page 15 of 17 City's web site. The video minutes files will be kept in perpetuity in the Digital Repository along with an index of the video. The City Attorney is recommending an update to the Municipal Code to recognize a video record for purposes of required minutes, and further clarify and define this process to include links to Planning Commission and Historic Preservation Commission minutes in the City Council's quasi - judicial process. The same minutes process will be used for Planning Commission meetings and Historic Preservation Commission meetings as those are the three boards for which we record meetings. Staff recommended Council approve the change to video minutes for City Council, Planning Commission, and Historic Preservation Commission. Mayor Muckle called for Council comment. COUNCIL COMMENT Council member Maloney asked about storage. Public Relations Manager noted it would be stored both on the web streaming server and in the record retention system. Council member Maloney felt the concept made sense and noted there were tools available to word search video. Council member Stolzmann was glad to move toward saving the video, but until there was the availability to search the video, she wanted written minutes kept. Council member Leh asked about cost savings. Public Relations Manager Muth noted the savings is staff time. Council member Leh wanted to wait until the technology was better defined. Mayor Muckle called for public comment. PUBLIC COMMENT Debby Fahey„ 1118 W. Enclave Circle, Louisville, CO agreed technology was not at this position yet and wanted a paper copy of the minutes. Jean Morgan, 1131 Spruce Street, Louisville, CO asked about adding page numbers to items on the agenda. Council members noted they used the agenda with links to go to the right page and there were also bookmarks to use to get to items. Mayor Muckle asked if using video was the trend. Public Relations Manager noted it was and Boulder County and Littleton currently use video minutes.