Finance Committee Agenda and Packet 2016 04 18

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City Council Finance Committee Meeting Minutes 03/14/16 Page 2 of 3 PRESENTATION AND DISCUSSION OF THE ASSET MANAGEMENT SYSTEM Kurt Kowar, Public Works Director, presented an overview of the City's Asset Management System. Director Kowar explained that the City entered into an Intergovernmental Agreement with Lafayette and Estes Park to split the licensing cost of the Lucity software. The City has contracted with Envision to help with the implementation, which is ongoing. Director Kowar summarized each module (Facilities, Utilities, Pavement, and Citizen Portal) and explained that the overall purpose of the software is to track "who's working, what's being worked on, and what's the cost of the work ". The software does not currently interface with the City Enterprise Resource Planning System, but will in the future. The Committee requested a demonstration of the software in the Fall 2016 after it is completely implemented. FISCAL IMPACT MODEL Scott Robinson, Planner II, presented some of the basic assumptions with the City's fiscal impact model and the resulting fiscal impacts of the Small Area Plan. John Leary presented revenue calculations for office land use, which are attached as an exhibit to these minutes. The Committee requested that the revenue components of office land use (specifically, the consumer use tax allocation and office worker spending) be adjusted and that the model be brought back to the Committee for further review. RECREATION CENTER RESPONSE TO EIDE BAILLY REPORT ON INTERNAL CONTROLS AND REVENUE COLLECTION PROCEDURES Kevin Watson, Finance Director, presented recent changes at the Recreation Center in response to Eide Bailly's review. The response and corresponding narrative can be located in the packet of the March 14, 2016 Finance Committee Meeting. UPDATED PERFORMANCE MEASURES This item was continued to the March 22, 2016 Meeting 3