Golf Course Advisory Board Agenda and Packet 2016 05 16

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LCitiyof Louisville Golf Course Advisory Board Minutes April 18 2016 Page 4 of 5 COLORADO • SINCE 1878 known. The two up- coming tournaments, Firecracker Tournament on July 4th and the Louisville Open on August 12th will both have a Junior Division. David provided samples of the new course layout card with detailed yardages from fairway sprinkler heads and a detailed pin position sheet. This will be posted on each golf cart and available to walking golfers. The Board asked about using Red /White /Blue flags to indicate front, middle and back pin placement. This topic comes up frequently with golfers. David B is in favor of this idea but it creates extra work for David D. e) Financial results vs Plan. David provided the summary spreadsheet for March. For 8 days in March, the course was closed due to weather but traffic was very good when the weather was favorable. The number of rounds played in March was 73% of target which tracks almost exactly the 74% of playable days. Average green fee per round was 62% of budget due to winter rates and remaining Peak Players getting a $7 discount even on the $19 winter rate. Cart revenue per round was 52% of budget — possible due to the significant percentage of 9 -hole cart fees and remaining Summit members still getting free carts. Expenses are similar to February — around $65 per month compared to a budget of $46K. From April onwards, course revenue will benefit from 5% of the Sweet Spot Cafe revenue and Sweet Spot will also start contributing their share of utilities and costs. They were granted a honeymoon on these items to help in their start -up. Given the slow traffic due to weather, David has delayed inventory purchases for the proshop. 7. GCAB comments on 2017 Budget It was noted that the 2016 budget was created without much prior data to draw from. The 2017 budget will be able to use accurate data from 2016 as a base. Joe will present an outline of the 2017 budget to the Board at the May meeting before it is submitted to the City Manager's office for review prior to submission to Council for approval. 8. Update from the 4/12 Council Study Session a) It was noted that Council were very appreciative of the efforts of Staff and of the Board in re- launching the golf course after its renovation. b) Dennis clarified the position regarding to 2016 capital improvements. While some carry - forwards are available to be used for essential fixes to the maintenance building such as insulation, HVAC and to make it more habitable. It was noted that the basic building structure is sound. The $250K in the 2016 budget for the maintenance building however was not committed — any other work or purchases for the golf course must be paid for out of 2016 operating revenue. Staff have the authority to make purchases such as the ball flight Parks and Recreation Department • 749 Main Street • Louisville, CO 80027 (303) 335-4735 • FAX (303) 335-4738 www.Iouisvilleco.gov Parks Recreation Senior Services Open Space Forestry Trails Golf 6