Library Board of Trustees Agenda and Packet 2016 07 21

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Library Board of Trustees Meeting Minutes—DRAFT May 12, 2016 Page 5 of 5 I. Library staff luncheon After a brief discussion, the Board agreed to host the annual luncheon for staff on May 25, just before Summer Reading starts. The menu will include salads, desserts, and beverages. Members will coordinate their contributions. Jeannie volunteered to set up at the Library, and Sherri and Renee will also help. IX. Director's Report Beth noted that several issues had been discussed earlier in the meeting, but she wanted to highlight some additional information: 1) Summer Reading Program This year's program, which starts on May 27, is focused on exercise and outdoor activities. Librarian Sean Lamborne did an outstanding job again this year of lining up sponsors and great prizes for all the programs. 2) Budget Beth distributed a handout illustrating the new program-based budget and noted that there may yet be some changes made to it. Beth explained that a component of the new budget is Key Indicators, which are used to measure the Library's workload, efficiency, and effectiveness. This summary will be included in the budget document for 2017. 3) Staffing Currently there are three vacancies. Two positions will start before the end of May; 1) Children's Services summer intern, and 2) Part-time (25 hours/week) Adult Services Library Associate. One of the children's librarians recently took a position at Denver Public Library. Interviews for that position will take place next week. 4) Public Library Association (PLA) Conference The conference was held in Denver this year and nine Library staff members were able to attend. There have been some staff debriefings, and staff is working to put some of the ideas into practice. Rich Chamberlin asked about Paul Karlzen's demographic project. Sherri explained briefly that the data were intended to show areas for potential outreach for the Library Board. Sherri said she would see if she could obtain that information from Paul. Beth noted that there are tools available to collect and report this type of data but that they are extremely expensive. She had seen some products at the recent PLA conference. Given the expanded size of the new Flatirons Library Consortium, it may be possible to purchase this as a group in the next couple of years. More research and discussion will be needed. X. Agenda Items for Next Meeting: July 21, 2016 No new items were proposed for the next meeting XI. Adjournment The meeting was adjourned at 8:38pm.