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A. Maintenance
<br />Grantee shall make, keep, maintain, and allow inspection and monitoring by the State of a complete file of all
<br />records, documents, communications, notes and other written materials, electronic media files, and
<br />communications, pertaining in any manner to the Work or the delivery of Services (including, but not limited
<br />to the operation of programs) or Goods hereunder. Grantee shall maintain such records (the Record Retention
<br />Period) until the last to occur of the following: (i) a period of five years after the date this Grant is completed
<br />or terminated, or (ii) final payment is made hereunder, whichever is later, or (iii) for such further period as may
<br />be necessary to resolve any pending matters, or (iv) if an audit is occurring, or Grantee has received notice that
<br />an audit is pending, then until such audit has been completed and its findings have been resolved (the "Record
<br />Retention Period").
<br />B. Inspection
<br />Grantee shall permit the State, the federal government and any other duly authorized agent of a governmental
<br />agency to audit, inspect, examine, excerpt, copy andlor transcribe Grantee's records related to this Grant during
<br />the Record Retention Period for a period of three years following termination of this Grant or final payment
<br />hereunder, whichever is later, to assure compliance with the terms hereof or to evaluate Grantee's performance
<br />hereunder. The State reserves the right to inspect the Work at all reasonable times and places during the tern
<br />of this Grant, including any extension. If the Work fails to conform to the requirements of this Grant, the State
<br />may require Grantee promptly to bring the Work into conformity with Grant requirements, at Grantee's sole
<br />expense. If the Work cannot be brought into conformance by re -performance or other corrective measures, the
<br />State may require Grantee to take necessary action to ensure that future performance conforns to Grant
<br />requirements and exercise the remedies available under this Grant, at law or inequity in lieu of or in conjunction
<br />with such corrective measures.
<br />C. Monitoring
<br />Grantee shall pennit the State, the federal government, and other governmental agencies having jurisdiction,
<br />in their sole discretion, to monitor all activities conducted by Grantee pursuant to the terms of this Grant using
<br />any reasonable procedure, including, but not limited to: internal evaluation procedures, examination of program
<br />data, special analyses, on-site checking, formal audit examinations, or any other procedures. All monitoring
<br />controlled by the State shall be performed in a manner that shall not unduly interfere with Grantee's
<br />performance hereunder.
<br />D. Final Audit Report
<br />]fan audit is performed on Grantee's records for any fiscal year covering a portion of the term of this Grant,
<br />Grantee shall submit a copy of the final audit report to the State or its principal representative at the address
<br />specified herein.
<br />10. CONFIDENTIAL INFORMATION -STATE RECORDS
<br />Grantee shall comply with the provisions of this §10 if it becomes privy to confidential information in connection
<br />with its performance hereunder. Confidential information, includes, but is not necessarily Iimited to, state records,
<br />personnel records, and information concerning individuals.
<br />A. Confidentiality
<br />Grantee shall keep all State records and information confidential at all times and to comply with all laws and
<br />regulations concerning confidentiality of information. Any request or demand by a third party for State records
<br />and information in the possession of Grantee shall be immediately forwarded to the State's principal
<br />representative.
<br />B. Notification
<br />Grantee shall notify its agent, employees, Subgrantees, and assigns who may come into contact with State
<br />records and confidential information that each is subject to the confidentiality requirements set forth herein,
<br />and shall provide each with a written explanation of such requirements before they are permitted to access such
<br />records and information.
<br />C. Use, Security, and Retention
<br />Confidential information of any kind shall not be distributed or sold to any third party or used by Grantee or
<br />its agents in any way, except as authorized by this Grant or approved in writing by the State. Grantee shall
<br />provide and maintain a secure environment that ensures confidentiality of all State records and other
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