City Council Minutes 2016 10 04 - Laserfiche WebLink

Home Browse Search

City Council Meeting Minutes October 4, 2016 Page 9 of 10 Director Neves stated the application support specialist is needed to get good information from our new software system. The new system captures more data and metrics and we want to report that correctly. We run about 21 enterprise applications and they are only useful if we can use the data from the systems. We have great tools and this position would allow us to use them to their potential. Councilmember Loo stated she doesn't feel she knew up front that the new software system would cost this much. Councilmember Keany agreed. We shouldn't have added this new system if we can't support it without new staff. The system is not making us more efficient if we need to add more staff. Councilmember Maloney stated if we know we need to budget more for legal expenses then it should be a higher priority on the list than number 5. Councilmember Loo asked why the City needs the investment consulting help. City Manager Fleming stated this is needed so we know better what they are getting in the defined contribution system. They would help the City negotiate with ICMA on the fees the City pays and offer employees additional sources of information. Director Hix stated employees are asking for additional help with getting more retirement information. Councilmember Leh supports the request for consulting if staff thinks it will be useful for employees. Councilmember Loo stated she doesn't support the strategic planning workshop. City Manager Fleming stated we do some strategic planning, but we are not able to do it well. Most businesses with budgets of this size do this type of planning on a regular basis. Councilmember Keany stated if changes are needed to balance the budget, this would not be an item he would prioritize. Mayor Pro Tem Lipton stated the October 12 meeting will include the final programs of Parks, Recreation, Open Space, and Golf. Mayor Pro Tem Lipton stated his goal to have a recommended budget that keeps costs and expenditures within our revenue levels. City Manager Fleming stated staff will ask Council at the next meeting if they want to address the debt at the golf course and to what extent is there support for larger transfers to the Open Space Fund. Mayor Pro Tem Lipton asked if there was interest in starting the October 18 meeting early. There was interest in doing so and Mayor Pro Tem Lipton suggested starting the October 18 meeting at 6:00 p.m. Councilmember Keany moved to have a special meeting at 6 pm on October 18, Councilmember Stolzmann seconded. All in favor. Mayor Muckle absent.