Golf Course Advisory Board Agenda and Packet 2016 10 17

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Golf Course Advisory Board Minutes September 19 2016 Page 2 of 8 LCityof Louisville COLORADO • SINCE 1878 b) Update on Food & Beverage Operation and Upcoming Plans - David Baril reported the present set of computers, inherited from Western Golf will be replaced. Joe Stevens stated that this expense will be covered by a carry-over from last year's IT budget. The audio system will be improved and a large -screen TV will be re- installed. David plans to display scrolling updates on daily specials etc. on the TVs as well as displaying results from matches. Steve Lembke has requested bids for screens to enclose the deck area and the pole barn. c) Dashboard Review — The overall net earnings are looking good but the $225K loan repayment to the Wastewater fund will wipe out most of the expected revenue. The debt to the Wastewater fund stood at $1,138,916 as of December 2015 and requires 6 more years of annual repayments of $225K. This debt was incurred from resurfacing the parking lot ($700K) and relining the pond on hole #10 ($370K) plus accrued interest. • September green fees were good allowing for the reduced play and reduced green fees following aeration. 2015 showed significant rounds played in October and early November and, given good weather, this should continue in 2016. David has 4 outings booked for October plus a small outing of 24 players that have used the course 3 times already this year. d) Marketing Report — Ginger provided a comprehensive report (Attachment A) on the current and planned marketing projects for both the golf course and for the Sweet Spot Cafe. • The Chamber of Commerce has organized a ribbon -cutting for Sweet Spot at the Clubhouse at 4:30pm on Thursday September 22nd • It was noted that the "Golf Shot" GPS phone app includes a survey for each round but it is unknown how the survey results are used — they are not supplied to the golf course. • The Board suggested that Sweet Spot should develop its own website — or create a webpage for the Coal Creek website. • A glow -ball golf tournament was suggested. David has not considered this but he did investigate the possibility of lighting the driving range. This would cost $10K and would likely be unpopular with neighbors. • The survey sent out on Aug 15 to all 7,800 addresses resulted in 392 responses. The results will be analyzed and reported at our October meeting. Parks and Recreation Department • 749 Main Street • Louisville, CO 80027 (303) 335-4735 • FAX (303) 335-4738 www.Iouisvilleco.gov Parks Recreation Senior Services Open Space Forestry Trails Golf 3