City Council Study Session Agenda and Packet 2008 06 10

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i No. _ ~ Dept 2009 Preliminary Goals and Potential Budget Changes 1 ' ALL I Refer to 6-year. Information Technology Plan - -- -- - 2 ALL !Evaluate impact of different. staffing schedules to minimize impact of increasing gas prices __ _ 3 ALL -- - _ _ Evaluate process, identify and implement needed changes and provide training to streamline and 4 ' CM ensure consistency in the City's contracting process. P ' rovide additional a-gov options on the City s website including streaming video, complaint tracking, online submittal forms for special events, request for information, etc. 5 CM Add capacity, by adding a Management Analyst position, to more effectively coordinate/implement activities such as Public Involvement, Renewable/Sustainable Energy and Environmental Sustainability efforts, Historic Preservation, Performance Measurement and Program Budgeting, i streamlining of services, intergovernmental efforts on FasTracks, Hwy 42, US 36, seeking potential ', state and federal resources, volunteers ,and other special projects, and allow staff essential time to be creative and innovative (with limited time and resources staff's ability to do so is diminish). 6 ! CM Complete revisions to the Employee Handbook, print and provide electronic access, and provide orientation and training sessions 7 CM Fully implement the Wellness Program classes and incentives as determined by the Wellness Committee 8 ~ CM Expand training for employees to ensure; that every employees has the knowledge and skills to be _L_ highly productive in their work. _ 9 CM - - - - Implement strategies to increase becoming an "Employer of Choice" based on information from the Employee Survey from 2008 10 CM Add capacity, by adding an HR Analyst (position, in Human Resources to develop, coordinate and conduct City-wide training, special events committee, recruiting & staffing and special project work 11 CM _ __ Expand commute-trip reduction incentives 12 j CM Identify opportunities for cost effective outsourcing, for example utility inserts to reduce costs or 13 CM ~ -- -_ - _- Increase Newsletter publication to 6 times a year (versus 4 currently) -- _ _ _ - 14 CM Expand Public Involvement by: provindg consulting assistance and staff time to implement; Training ~ for staff; tools to enhance public involvement (outgoing email, survey software, printed materials) _ materials and food for open houses. 16 i CM Increase frequency of Citizen Survey every 2 years starting in 2010 16 FIN __ Install a stable & reliable financial management system 17 FIN Issue an RFP for auditing services; retain a new independent auditor for the 2009 audit; and work closely to orient the new auditors with the City's information and quickly respond to their requests for information 18 FIN _ Continue improvements to the internal financial reports that are distributed monthly to the Finance _ Committee 19 ~, FIN ( Enhance coordination between the Capital Improvements Plan, the Long-Term Financial Plan, & the Annual Budget Process _ 20 FIN Improve the City's budget process by implementing some variation of program budgeting, budgeting for outcomes, and implementing additional performance measures 21 FIN Re-issue the RFP for Investment Management Services in late 2008 or early 2009 22 FIN ,Add capacity, by creating a Sales Tax Auditor position, to audit tax returns & provide general assistance to the Sales Tax Administrator with auditing sales, lodging, use tax returns, maintaining & scanning tax records, and data entry into the financial management system. 23 FIN Add capacity, by creating an Information Technology Manager position, to maintain our existing IT systems and applications and add the new capability idendified and prioritized in the 6-year 'Technology Plan. 24 I. LIB I Work with the Louisville-Superior Librar)r Task Force to plan for a library district 25 LIB i Implement service responses from Library's Strategic Plan -- - -- - - 26 LIB I Develop Partnership with the Space Science Institute - www.spacescience.org - in Boulder to develop 'and install interactive multimedia scienoe & technolo exhibits in the Libra Preliminary Discussnon Goals and Budget Changes Page 1 of 3