Cultural Council Agenda and Packet 2017 03 16

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DRAFT POLICY Definitions A "non-profit organization" or "NPO" means a non-profit corporation organized under the laws of the State of Colorado. A "Louisville NPO" currently includes any of the following: Louisville Cultural Council, Senior Advisory Board, Louisville Library Foundation, Louisville Historical Foundation, and Louisville Friends of the Arboretum. The "City" means the City of Louisville and any board, commission, committee, or task force established by, and whose members are appointed by, the City Council. "City Assistance" includes grants and monies provided by the City and services provided by City employees, but excludes the use of City -owned facilities. "Louisville NPO Board Member" means the member of a board of directors of a Louisville NPO. "Board/Commission Member" means a member of a Louisville board, commission, committee, or task force and appointed by the City Council. "Related Louisville NPO" means a Louisville NPO that is associated with a specific City board or commission. Board/Commission Members, City Employees, and Louisville NPO Board Members 1. City employees may not serve as Louisville NPO Board Members in any capacity. 2. Board/Commission Members may be involved in the activities of other City boards or commissions on which they do not officially serve and in the activities of Louisville NPOs. 3. A Board/Commission Member generally may serve as a Louisville NPO Board Member, including as a board member of a Related Louisville NPO, with one exception. A Board/Commission Member may not serve on the board of directors of a related Louisville NPO if by doing so, that board of directors would become controlled by a majority of Board/Commission Members. 4. Selection by the City Council to any City board or commission shall not require that Board/Commission Member to become a Louisville NPO Board Member. Conditions for Receipt of City Assistance by Louisville NPOs As a condition of receiving City Assistance: 1. The NPO shall carry, at its own cost, liability insurance covering the actions of its board, directors, employees, agents, and program participants in the amount of not less than $1,000,000 per claim/occurrence. Such a policy must list the City of Louisville as an additional insured. The NPO shall provide to the City a Certificate of Insurance at least annually and as specifically requested by the City for any year in which City Assistance is received or a City facility is used.