Finance Committee Agenda and Packet 2017 05 15

Home Browse Search

City Council Finance Committee Meeting Minutes 04/17/17 Page 3 of 6 RFP's, regardless of dollar amount, that may have policy implications such as the Small Area Plan or Fiscal Impact Model as examples. Finance Committee Chairperson Stolzmann stated that several RFP's have been issued that would have benefited from City Council review. Member Stolzmann also stated that part of the problem is the amount of projects that have built-up over time and carryforwards that may not have ever been discussed with the current City Council. Member Stolzmann stated that many projects would have gone smoother if discussion with City Council had occurred prior to an RFP being issued. Finance Committee Member Maloney stated that public disclosure and awareness are key, and asked what problem is intended to be solved by the recommended change to this policy. Member Maloney stated that there needs to be trust in staff and in the workflow of an RFP prior to issuance. Also, Member Maloney stated that he might be okay approving a one-time purchase, but that RFP's for services agreements can have long-term policy impacts. Mayor Muckle stated that the carry -forwards and election of new City Council Members is not unique to Louisville and that he is comfortable with the concept of identifying the scope of work or services requiring RFP's during the budget process. Finance Committee Chairperson Stolzmann asked whether or not the RFP's and contracts would be included in the table at the end of the warrant list. Finance Director Watson stated all approvals between $25,000 and $100,000 would be on the list. The reports and corresponding narrative can be located in the April 17, 2017 packet of the Finance Committee Meeting. ENTERPRISE DASHBOARDS Ashley Stolzmann, Finance Committee Chairperson asked Public Works Director Kurt Kowar if any progress has been made on the requested dashboard. Director Kowar stated he hoped to have time to start working on them soon. The Finance Committee Members reviewed the dashboards provided by the Golf Course and by the Recreation/Senior Center. Finance Committee Member Maloney stated he wished the dashboards were further along and that both are incomplete. Member Stolzmann stated that the report for the Recreation/Senior Center is okay, but hopes it will get better soon, as only the revenue is reflected. Ms. Stolzmann stated that the expenses need to be incorporated in the dashboard, and that she would have additional requests if this is a custom designed report. 4