City Council Study Session Agenda and Packet 2017 05 09

Home Browse Search

Important Information about this Guide This guide describes the Employee Benefits Program for eligible employees of the City of Louisville. This guide does not constitute the Summary Plan Description as required by the Employee Retirement Income Security Act of 1974 (ERISA). If any conflict should arise between this guide and the pertinent provisions of any insurance policy or master plan document, or if any provision is not explained or only partially explained in this guide, your rights will always be determined under the provisions of the plan documents (and any rules not yet written into the plan documents) and insurance contracts. While the City of Louisville intends to maintain the Employee Benefits Program, it retains the right to amend or terminate any of the benefit plans at any time, as it deems advisable, as to any or all of the employees covered. In fact, as a matter of prudent business planning, the City routinely evaluates the benefits program it offers to employees and their dependents. Eligibility and Enrollment Who is Eligible: You are eligible to participate in the City of Louisville's benefits program if your position is designated as `Regular' as defined below: • Tier 1: The level of benefits a Full -Time employee is eligible to receive who is authorized to work 36 — 40 hours per week on a regular basis. • Tier 2: The level of benefits a Benefited Part -Time employee is eligible to receive who is authorized to work 30 — 35 hours per week on a regular basis. Eligible Family Members (Dependents): You may cover your eligible family members under the City's plans. Eligible family members include: • Your spouse, or • Your Common Law Spouse (Affidavit of Common Law Marriage required.), or • Your Same Sex Domestic Partner - An exclusive committed relationship between two (2) unmarried adult persons, of the same sex, who are unrelated by blood, maintain a mutual residence, and share basic living expenses. (Affidavit of Same -Sex Domestic Partnership required.) • Your child(ren): Up to 26 years of age When Your Coverage is Effective: If you enroll during the Annual Open Enrollment period, the coverage you select will be effective January 1, 2017 provided you have met the eligibility requirements. If you are a newly hired employee or are newly eligible for the plans, your effective date is the first day of the month following your date of hire. If you choose not to enroll during Open Enrollment or your eligibility period, you will be required to wait until the next Annual Open Enrollment unless you have a qualifying change of status as defined by the IRS, listed below. Please note that some coverages are not subject to Annual Open Enrollment. QUALIFYING EVENTS — MID -YEAR CHANGES: You may only enroll, add family members, or cancel your elections during the Annual Enrollment period, or within 31 days of experiencing a qualifying life status change, including: • Marriage, death of spouse, divorce or legal separation. • Birth, adoption, placement for adoption or death of a dependent. • Termination or commencement of employment for you, spouse, or dependent. • Relocation or increase in hours of employment by you or your spouse. • Your dependent child satisfies or ceases to satisfy the requirements for coverage because of age. • A change in the place of residence or work (>35 miles) for you, your spouse, or dependent. • You or your spouse/domestic partner experience an open enrollment event. 4