City Council Study Session Agenda and Packet 2017 05 09

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Tuition Assistance Program The tuition assistance program encourages employees to build knowledge and skills for advancement and career development by providing financial assistance for college coursework. Employees may apply for reimbursement for a portion of tuition for college -level courses of study after the completion of one year of service with the City of Louisville. Wellness Program The City of Louisville is dedicated to improving the quality of life for the City's employees and building a culture of wellness through its continued employee health and wellness promotion efforts. The program is geared to help encourage your active engagement in maintaining and improving your good health. • Wellness Program Participation: Earns you earn credits to be used to reduce premiums. More details are available in the Human Resources Department. • Louisville Recreation Center Membership: The City of Louisville offers a complimentary Recreation Center individual membership for employees valued at $35.00/month (may be subject to taxes). You may also sign up for a spouse or family membership at a discounted rate. Any additional membership may be paid for through payroll deduction. Legal Notices PRIVACY POLICY — HIPAA NOTICE OF PRIVACY PRACTICES A Federal law, known as the HIPAA Privacy Rule, requires that the Healthcare Plans provide you with a notice of its privacy practices. The Notice describes how your medical information may be used or disclosed by the Plans, as well as your rights and the Plan's legal duties with respect to your medical information. Every plan participant receives a copy of their HIPAA Privacy rights from the insurance provider after enrollment. COBRA CONTINUATION The right to COBRA continuation coverage was created by a Federal law, the Consolidated Omnibus Budget Reconciliation Act of 1985 ("COBRA"). The COBRA continuation notice contains important information about your right to COBRA continuation coverage, which is a temporary extension of coverage under the Plan. This notice generally explains COBRA continuation coverage, when it may become available to you and your family, and what you need to do to protect the right to receive it. In the event you become eligible for COBRA, you will receive all applicable notifications from Rocky Mountain Reserve, the City of Louisville's COBRA administrator. FAMILY AND MEDICAL LEAVE ACT The Family and Medical Leave Act of 1993 ("FMLA"), as amended, provides certain employees of covered employers with a specified period of unpaid job protected leave per year. The FMLA is intended to help employees balance their work and family life by taking reasonable unpaid leave for certain family and medical reasons. The FMLA seeks to accomplish these purposes in a manner that accommodates the legitimate interests of employers, and minimizes the potential for employment discrimination on the basis of gender, while promoting equal employment opportunity for men and women. The notice of "Employee Rights and Responsibilities under the Family and Medical Leave Act" generally explains the FMLA rights and responsibilities, when it may become available to you and what you need to do to protect the right to receive it. You may request a paper copy of this notice by contacting the Human Resources Department. WOMEN'S HEALTH AND CANCER RIGHT ACT In October 1998, Congress enacted the Women's Health and Cancer Rights Act. This notice (provided by the insurance company) explains the important provisions of the Act. As specified in the Women's Health and Cancer Rights Act, a plan participant or beneficiary who elects breast reconstruction in connection with a mastectomy is also entitled to the following benefits: • Reconstruction of the breast on which the mastectomy was performed; • Surgery and reconstruction of the other breast to produce a symmetrical appearance; and • Prostheses and treatment of physical complications at all stages of the mastectomy, including lymphedemas. Health plans must determine the manner of coverage in consultation with the attending physician and the patient. Coverage for breast reconstruction and related services may be subject to deductible and coinsurance amounts that are consistent with those that apply to other benefits under this plan. 12