Finance Committee Agenda and Packet 2017 06 12

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City Council Finance Committee Meeting Minutes 05/24/17 Page 4 of 5 Mayor Muckle stated that while inter -fund transfers will bring the budget back into balance, it is concerning when the budget amendment amounts are so large. City Manager Fleming stated that there has been a problem identifying Utility related CIP projects up front so they can be considered during budget discussions in August and incorporated into the utility rates earlier on in the year. While Kurt is to be commended for implementing proactive maintenance, Public Works needs to do a better job of identifying CIP and operational needs and requesting funding during the budget cycle instead of relying on budget amendments. City Manager Fleming noted the interrelatedness of the General Fund, Open Space and Parks Fund, Capital Projects Fund and the Impact Fee Fund, and for that reason City Council may want to consider various options for balancing the budget, including General Fund transfers and deferring capital projects. The Finance Committee agreed and requested the CMO and staff to prepare several proposals or options regarding funding the budget amendment for City Council consideration at the June 6, 2017 meeting. These options should include transfers from the General Fund as well as cutting projects. Director Watson stated that August, when budget discussions begin, might be a good time to revisit setting a policy for how to support the Open Space & Parks Fund. Director Kowar noted there is also no reserve policy for the Capital Projects Fund. The Finance Committee Members agreed that there are going to be future operational needs for various departments that will drive down the General Fund reserves. Committee Members want to ensure there is still a cushion, and that not all General Fund reserves are transferred to help support other funds such as Parks & Open Space or for CIP projects. Finance Committee Chairperson Stolzmann stated that she would be in favor of delaying the bathroom at the arboretum project, and also the Wayfinding project, noting these are not critical items. Director Stevens stated that the prefabricated restroom had already been ordered and much of the infrastructure completed, adding that delaying the actual installation would only end up costing more money. Director Zuccaro stated that if City Council chose to delay the Wayfinding project, he would still request $20K of the $140K to complete the Wayfinding project for the 36 Bike Path. This project, Director Zuccaro stated, is part of a larger plan that coordinates with other jurisdictions. Member Stolzmann stated that the narrative descriptions provided by departments for all budget amendments, need to include all necessary information and any work in progress for City Council review. The Finance Committee Members and staff finalized their discussions regarding options to be provided by staff for the June 6 City Council meeting, and also the proposals and policies to be drafted by staff for the upcoming budget discussions in August. Chairperson Stolzmann requested Mayor Muckle request City Council Member Lipton discuss with the Open Space Advisory Board, the Open Space & 11