City Council Minutes 2004 02 03 - Laserfiche WebLink

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Louisville City Council Meeting February 3, 2004 Page 5 of 8 RESOLUTION NO. 7, SERIES 2004 - A RESOLUTION ESTABLISHING SALARY FOR THE DEPUTY MUNICIPAL JUDGE MOTION: Council member Brown moved that Council approve Resolution No. 7, Series 2004, seconded by Council member Van Pelt. Roll call vote was taken. The motion carried by a vote of 7-0. ORDINANCE NO. 1440, SERIES 2004 - AN ORDINANCE AMENDING SECTION 2.64.020 OF THE LOUISVILLE CODE REGARDING THE LIBRARY BOARD OF TRUSTEES - 1st reading - set public hearing 2/17/04 Mayor Sisk called for City Attorney introduction. City Attorney Light read Ordinance No. 1440, Series 2004. MOTION: Mayor Sisk moved that Ordinance No. 1440, Series 2004, be published and a public hearing be set for February 17, 2004, seconded by Council member Levihn. Mayor Pro Tem Keany asked for clarification the five-year terms of the Library Board of Trustees are staggered. City Attorney Sam Light confirmed the terms would be staggered. VOTE: All in favor DISCUSSION/DIRECTION - PUBLIC RECORD EMAIL ADDRESS FOR COUNCIL COMMUNICATIONS Deputy City Manager Julie Boyd reported on Council discussion at a work session involving the open records/open meetings law, and establishing a separate address for citizens to send information to the Council. Such information would be considered subject to the Open Records Act, reviewed by the City Clerk and primed and posted in a notebook for public review. The City Clerk would also provide Council copies if the information pertains to quasi-judicial Council actions that should be made a part of the public record. Council members who receive or send correspondence with each other on more than a one-to-one basis will also be instructed to send a copy of that correspondence to this address so it is available for public review. The City Clerk would set a retention schedule for the e-mail correspondence, which is most generally one year. A disclaimer will be included on the web site alerting citizens that the information they send to Council will become subject to the open records act and available for public review. All Board and Commission members would be sent the City Attorney's overview relative to the Open Meetings Law and the Open Records Act. Mayor Sisk called for public comment. Annelise Cummings, 795 W. Pinyon Way, Louisville, CO, stressed the importance of keeping the e-mails longer than one year. She requested a copy of the e-mails also be 5