City Council Minutes 2008 01 08 - Laserfiche WebLink

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City Council Meeting Minutes January 8, 2008 Page 4 of 5 COUNCIL COMMENT Councilor Yarnell addressed the training mandated for boards and commissions and asked if the attendance is tracked. City Manager Fleming responded yes. Councilor Muckle asked if training sessions would be video taped for board and commission members who cannot attend the training. City Attorney Light explained Staff discussed video taping training sessions for check-out purposes, but felt in the spirit of the Charter, training attendance was required. Mayor Sisk thanked staff for putting the pamphlet together and City Attorney Light for training board and commission members. He agreed the modifications to the document should be noted for future revisions. APPROVAL OF DESIGNATION OF PLACES FOR POSTING OF NOTICE OF PUBLIC MEETING Mayor Sisk requested a Staff presentation. City Manager Fleming explained Sec. 24-6-402(2) (c) of the Open Meetings Laws requires City Council and other local public bodies to designate public places or places for posting notices of public meetings. The designation must be made at the first regular meelring of each calendar year. City Council was asked to designate the glassed-in bulletin board on the south wall entrance of the City Hall, the Library, the Recreation & Senior Center and the Police Station as posting places for notices. Pursuant to the Home Rule Charter, meeting notices and agendas are also publishied on the City's Web site. MOTION: Mayor Pro Tem M;arsella moved the Council designate the glassed-in bulletin board on the south w<~II entrance of the City Hall, the Library, the Recreation & Senior Center and the Police Station as posting places for notices, seconded by Councilor Clabc~ts. All in favor. Absent: Councilor Dalton. DISCUSSION/DIRECTION/ACTION -ELECTRONIC PACKET PROPOSAL Mayor Sisk requested a Staff presentation. City Manager Fleming reportE;d the City Staff estimated the cost to produce City Council packets is approximately $800 per month; $500 in materials and $300 in staff time. Installing computers and monitors in the Council Chambers for the Council, City Attorney and Cii:y Manager to view information electronically is estimated to cost $8,000. Thiis would reduce the printing cost by 80%, and with the savings in staff time, the City would reach payback in less than twelve months. Council was asked to identify any concerns relative to the proposal to distribute and view meeting materials electronically.