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2 <br />City of Louisville City Council Interviews <br />Summary Report for Council Effectiveness Session <br />June E. Ramos, Facilitator <br />jramosassoc@mindspring.com <br />October 2, 2017 <br />Introduction: The following data is a summary of comments made to June Ramos during the <br />interview/assessment phase of the team effectiveness process. The words and language are <br />pulled from and paraphrased from the interviews — based on June's notes. Any errors in <br />interpretation are hers alone. <br />You will observe that in some cases perceptions of Council team members differ — one person <br />may comment about a specific strength, and that same strength may also show up as a <br />weakness or opportunity for improvement, as reported by someone else. This is due to the <br />varying perceptions of the individuals interviewed. <br />1 recommend spending no time on trying to 'figure out" who said what. Use this as an <br />opportunity to learn from the interview data and compare perceptions, adding to and creating <br />a rich discussion about how you can be even more successful. <br />As you review Question 1, all comments by an individual Council member are combined <br />together in the same bullet point. For the remaining questions, Ramos combined common <br />themed comments; in some cases, you will see a duplicate of the same wording. That indicates <br />that more than one person made the same statement, using the exact or very similar words. <br />DATA INTERPRETATION GUIDELINES - How to "review" the data: <br />• Respect different frames of reference — these are people's perceptions; not everyone <br />thinks alike or sees the world the same <br />• Be non -defensive <br />• Spend no time trying to identify the source <br />• Read or listen in the session for true understanding <br />• Don't shoot the messenger <br />• Use the data to focus on improvement — feedback is the gift that allows us to do that <br />• Do not use this data for retaliation or retribution or blame <br />• "Own" the data — if the data point is true for you, please speak up. Be ready to provide <br />relevant examples. <br />As you review the data, please answer the following questions in preparation for our planning <br />session. <br />1. What questions do I have about the data? <br />2. My reactions - What made me Sad, Mad, or Glad as I reviewed the data? <br />3. What are the critical priorities to address first? <br />4. What ideas and solutions do I have to address critical areas to improve this team? <br />4 <br />