City Council Minutes 2017 10 02 - Laserfiche WebLink

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City Council Meeting Minutes October 2, 2017 Page 3 of 4 • Clarify what needs to be discussed/decided for the agenda item; • Would like to have staff reports framed to ask Council to discuss specific things; specifically list the questions that need to be answered; • Stick to standard flow of the meeting, • Use the committees more to frame the issue before it comes to Council and, state committee findings in the staff report; • Spend more time telling staff what we want for each item on the advanced agenda, more explanation on the advanced agenda; • Don't want to be surprised by items not expecting on the agenda, • Items show up on the agenda with no notice; • Items change from what Council thinks the item is to what is actually presented at the meeting; Council expects one thing based on the title on the advanced agenda, but gets something totally different, members ask for a simple presentation on what our current policy is but it turns into a huge item of how to update or change the policy, • Applicant presentations should be concise (limited to 10 minutes), include applicant presentations in packet; • When an item comes back to Council a second time, clearly identify the new information in the staff report so don't have to read the entire thing again and find the new information, • Put more items on the consent agenda Members discussed ways to change or better enforce the 3 -minute public comment rule Need to let people feel they have been heard but also be efficient. Need to be consistent and fair amongst all members of the public. Have a timer or clock so the citizens can see what the time is Need to be equitable and fair to all citizens. Members discussed if the number of minutes allotted for public comments should be changed Members discussed pros and cons of possibly using more of Robert's Rules of Order and procedure ROLES AND RESPONSIBILITIES Ramos noted this should be a discussion with the new city manager. Members discussed how/when to stay out of the weeds, • How to better determine what is the appropnate role of council, • How to get the city manager to participate more in discussions and clarify when it is appropriate; • How to give clear direction to the city manager; • How to reframe the consensus to make sure staff is on the mark; • Possibly moving the city manager and city attorney to a staff table from the dais; • Is Council treating staff appropnately in meetings; are the expectations we have of staff appropriate; • Expectations of finished, quality work from staff;