City Council Minutes 2017 12 05 SP

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City Council Meeting Minutes December 5, 2017 Special Meeting Page 3 of 4 Attorney Light reported the purpose of the executive session was for the consideration of documents protected by the mandatory nondisclosure provisions of the Colorado Open Records Act, and for discussion of a personnel matter for informational purposes only. In executive session, Council shared information about today's interviews, and received additional information from the recruiter and staff. At this point in time there is the need for additional discussion about how to move forward in the recruitment process Mayor Muckle stated the Council has interviewed five candidates and now we have the opportunity to decide who we want to interview tomorrow. He asked for comments about the candidates who are referred to by letter as candidates 0, L, G, I, T. Councilmember Loo would like to drop candidate 0 from the process as this experience is not a good fit for our community. Councilmember Leh agreed. Councilmember Maloney moved to bnng candidates L, G, and I forward in the process. Councilmember Loo seconded. Mayor Muckle stated he could support that motion Councilmember Stolzmann stated she supports the motion; they have good expertise in budgeting and strategic vision for the community. Voice vote: all in favor Mayor Muckle asked that if members have a preferred candidate tomorrow, are they comfortable having Mayor Muckle and Mayor Pro Tem Lipton negotiate a contract with that person. Councilmember Stolzmann asked how members can give input on the contract Mayor Muckle stated members can contact City Attorney Light, Mayor Muckle, or Mayor Pro Tem Lipton. Councilmember Leh stated he would like the contract to include incentive compensation. He would like to see some objective metrics a manager needs to meet to get the bonus. He would like that considered for the new contract. This would be a potential sweetener over and above salary. Councilmember Loo stated we do some of that with a performance bonus. She is concerned this is not a standard public sector incentive as we are not a for profit entity. She questioned how much time we want to spend on this and, if we do it, she stated it should be high enough ($25,000) so that it is worth the time and effort. She stated public sector people don't seem to be of this personality type. Director Hix noted that in general for City Managers these incentives are usually in the $2,000 - $5,000. Mayor Muckle noted in the private sector this is usually done when the manager has complete control over whether the metrics are achievable or not.