Business Retention and Development Committee Agenda and Packet 2018 01 03

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welcome. Anyone with a known interest in the issue will be identified, invited and encouraged to be involved early in the process. Voluntary Participation - The process will seek the support of those participants willing to invest the time necessary to make it work. Purpose Driven - The process will be clearly linked to when and how decisions are made. These links will be com- municated to participants. Time, Financial and Legal Constraints - The process will operate within an appropriate time frame and budget and observe existing legal and regulatory requirements. Communication - The process and its progress will be communicated to participants and the community at -large using appropriate methods and technologies. Adaptability - The process will be adaptable so that the level of public involvement is reflective of the magnitude of the issue and the needs of the participants. Access to Information The process will provide partici- pants with timely access to all relevant information in an understandable and user-friendly way. Education and train- ing requirements will be considered. Access to Decision Making - The process will give partici- pants the opportunity to influence decision making. Respect for Diverse Interests - The process will foster respect for the diverse values, interests and knowledge of those involved. Accountability - The process will reflect that participants are accountable to both their constituents and to the success of the process. Evaluation -The success and results of the process will be measured and evaluated. Roles and Responsibilities - City Council City Council is ultimately responsible to all the citizens of Louisville and must weigh each of its decisions accord- ingly. Councilors are responsible to their local constituents under the ward system; however they must carefully con- sider the concerns expressed by all parties. Council must ultimately meet the needs of the entire community—in- cluding current and future generations—and act in the best interests of the City as a whole. During its review and decision-making process, Council has an obligation to recognize the efforts and activities that have preceded its deliberations. Council should have regard for the public involvement processes that have been com- pleted in support or opposition of projects. Roles and Responsibilities - City Staff and Advisory Boards The City should be designed and run to meet the needs and priorities of its citizens. Staff and advisory boards must ensure that the Guiding Principles direct their work. In addition to the responsibilities established by the Guiding 9 Principles, staff and advisory boards are responsible for: • ensuring that decisions and recommendations reflect the needs and desires of the community as a whole; • pursuing public involvement with a positive spirit because it helps clarify those needs and desires and also adds value to projects; • fostering long-term relationships based on respect and trust in all public involvement activities; • encouraging positive working partnerships; • ensuring that no participant or group is marginal- ized or ignored; • drawing out the silent majority, the voiceless and the disempowered; and being familiar with a variety of public involvement techniques and the strengths and weaknesses of various approaches. All Participants The public is also accountable for the public involvement process and for the results it produces. All parties (includ- ing Council, advisory boards, staff, proponents, opponents and the public) are responsible for: • working within the process in a cooperative and civil manner; • focusing on real issues and not on furthering per- sonal agendas; • balancing personal concerns with the needs of the community as a whole; • having realistic expectations; • participating openly, honestly and constructively, offering ideas, suggestions and alternatives; • listening carefully and actively considering every- one's perspectives; • identifying their concerns and issues early in the process; • providing their names and contact information if they want direct feedback; • remembering that no single voice is more impor- tant than all others, and that there are diverse opinions to be considered; • making every effort to work within the project schedule and if this is not possible, discussing this with the proponent without delay; • recognizing that process schedules may be con- strained by external factors such as limited funding, broader project schedules or legislative requirements; • accepting some responsibility for keeping them- selves aware of current issues, making others aware of project activities and soliciting their involvement and input; and • considering that the quality of the outcome and how that outcome is achieved are both important. Updated December 2015 -8-